Admin Supervisor/Manager

Philand Security Agency, Inc.; Quezon City; On-site; PHP 558,000 - 1,004,000; Full time

Job summary

Philand Security Agency, Inc. is seeking an experienced Administrative Manager to lead and mentor our administrative team in a dynamic office environment in the Philippines.

The role focuses on guiding daily operations, budgeting, and ensuring a safe, well-equipped workplace. You will coordinate vendors, manage contracts, and serve as the main point of contact for internal inquiries, while organizing company events and maintaining compliant records and processes.

Qualifications

• Experience in administrative management, office operations, or supervisory roles.
• Proven leadership abilities with empathy and direction.
• Strong organizational, budgeting, and multi-priority skills.
• Excellent written and verbal communication with service mindset.
• Problem-solving and adaptability for facility and operations challenges.

Responsibilities

• Mentor administrative staff and delegate tasks.
• Oversee daily office operations, facilities, and logistics.
• Track department expenses and streamline workflows.
• Coordinate vendors, contracts, and relationships with building management.
• Plan and execute company events and meetings while handling records & compliance.

Skills

Leadership

Organizational skills

Communication

Problem-solving

Job description

What You’ll Do

• Lead & Support the Team: Serve as the primary mentor for administrative staff, delegating daily tasks and guiding their professional growth.

• Manage Office Operations: Oversee day-to-day facilities, supplies, and logistics to ensure a safe, clean, and well-equipped workplace.

• Maintain Budgets & Process: Track department expenses, streamline routine administrative workflows, and implement efficient office procedures.

• Coordinate Vendors & Services: Oversee external service providers, negotiate contracts, and manage relationships with building management and suppliers.

• Support Communication & Events: Act as a warm, reliable point of contact for internal inquiries, while planning and executing company events and meetings.

• Handle Records & Compliance: Maintain accurate, confidential records and ensure overall office compliance with company policies and safety standards.

What We’re Looking For

• Experience: Proven track record in administrative management, office operations, or supervisory roles.

• Leadership Skills: Strong ability to guide, motivate, and support a team with empathy and clear direction.

• Organizational Mastery: Exceptional time management, budgeting skills, and attention to detail in handling multiple priorities.

• Communication & People Skills: Outstanding written and verbal communication with a approachable, service-oriented mindset.

• Problem-Solving Ability: Quick-thinking, adaptable approach to resolving facility, logistical, and operational challenges.