Admin Supervisor

Phoenix Publishing House Inc.; Philippines; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

Phoenix Publishing House Inc. seeks an experienced Administrative and Facilities Supervisor to oversee office, pantry, and janitorial supply management, as well as DevCenter upkeep and meeting-space organization. You will supervise service crews, security personnel, and ensure adherence to safety policies.

Responsibilities include managing monthly expense reports, maintaining accurate records, and driving process improvements to support operations and corporate objectives.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 8–10 years of administrative experience, preferably with supervisory responsibilities.
• Strong leadership, team management, and decision-making abilities.
• Excellent organizational, multitasking, and time management skills with ability to meet deadlines under pressure.
• Proficient in Microsoft Office applications and equipped with strong communication and interpersonal skills.

Responsibilities

• Supervise inventory and distribution of office, pantry, and janitorial supplies to ensure continuous availability.
• Oversee administrative and facilities operations, including DevCenter upkeep, conference room management, and proper organization of meeting spaces.
• Prepare and review monthly expense reports and maintain accurate administrative and facilities records and documentation.
• Manage and monitor service crews and security personnel while ensuring compliance with company safety policies and improving operational processes.

Skills

Leadership

Team management

Decision-making

Organization

Multitasking

Time management

Communication

Education

Bachelor’s degree in Business Administration or Management

Tools

Microsoft Office

Job description

KEY RESPONSIBILTIES

• Supervise inventory and distribution of office, pantry, and janitorial supplies to ensure continuous availability.

• Oversee administrative and facilities operations, including DevCenter upkeep, conference room management, and proper organization of meeting spaces.

• Prepare and review monthly expense reports and maintain accurate administrative and facilities records and documentation.

• Manage and monitor service crews and security personnel while ensuring compliance with company safety policies and improving operational processes.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Management, or a related field.

• 8–10 years of administrative experience, preferably with supervisory responsibilities.

• Strong leadership, team management, and decision-making abilities.

• Excellent organizational, multitasking, and time management skills with ability to meet deadlines under pressure.

• Proficient in Microsoft Office applications and equipped with strong communication and interpersonal skills.