Administrative Manager/Supervisor

Panay Seafarers Review Center; Iloilo City; On-site; PHP 334,800 - 502,200; Full time

Job summary

An educational service provider in Iloilo City is seeking an Administrative Manager to oversee office operations, manage budgets, and coordinate departmental functions. The ideal candidate will have a Bachelor's degree in Business Administration and 3-5 years of management experience. Strong organizational skills and proficiency in Microsoft Office Suite are essential for ensuring efficient day-to-day operations.

Qualifications

• Bachelor's degree preferred.
• 3-5 years of experience in administrative roles with management experience.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Oversee daily office operations to ensure smooth workflow.
• Manage and supervise administrative staff, providing guidance.
• Assist in developing and managing the office's budget.

Skills

Organizational skills

Multitasking

Communication skills

Problem-solving

Leadership

Education

Bachelor’s degree in Business Administration, Management, or related field

Tools

Microsoft Office Suite

Office management software

Job description

Key Responsibilities:

The Administrative Manager is responsible for overseeing and coordinating the administrative operations of the organization. This includes managing office services, supporting departmental functions, streamlining processes, and ensuring efficient day-to-day operations. The role involves supervising administrative staff, handling office budgets, coordinating meetings, and providing executive support as needed.

Office Management:

• Oversee daily office operations and ensure a smooth workflow.
• Maintain office supplies inventory and manage procurement processes.
• Organize and coordinate office layouts, ensuring a productive and safe working environment.

Team Supervision:

• Manage and supervise administrative staff, providing guidance, training, and performance evaluations.
• Allocate tasks and ensure that staff members meet deadlines and quality standards.
• Foster a positive and collaborative work environment.

Budget and Financial Management:

• Assist in developing and managing the office's budget.
• Track and report on expenses, ensuring cost‑effective operations.
• Prepare financial reports related to administrative activities.

Communication and Coordination:

• Act as the primary point of contact for internal and external communication related to administrative matters.
• Coordinate meetings, schedules, and travel arrangements for executives or departments.
• Organize and facilitate company events, conferences, and training sessions.

Process Improvement:

• Identify and implement administrative process improvements to enhance efficiency.
• Develop and maintain office policies, procedures, and best practices.
• Stay current with administrative technology and trends to improve office productivity.

Document and Record Management:

• Oversee the maintenance of accurate office records and files.
• Ensure compliance with company and legal documentation policies.
• Implement systems for easy access to records and documents.

Compliance and Risk Management:

• Ensure compliance with relevant workplace safety regulations and standards.
• Monitor and address administrative risks and provide recommendations for mitigation.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Proven experience in administrative roles with at least 3-5 years in a managerial capacity.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work under pressure and meet deadlines.
• Strong problem-solving and decision-making abilities.
• Leadership and team-building skills.