ADMIN STAFF

Jevant Technologies; Philippines; On-site; PHP 167,000 - 234,000; Full time

Benefits offered by this job

Health and wellness benefits

Career development

Job summary

Jevant Technologies is seeking a dedicated Admin Staff member to support the Quezon City office. This full-time role involves handling correspondence, scheduling, filing, and clerical tasks to ensure smooth office operations.

You will manage documents, assist with event planning, and support multiple departments while maintaining confidentiality and high professional standards.

Qualifications

• High school diploma or equivalent; further administrative or office management qualification is desirable.
• Proven experience in administrative or office support, with 1–2 years in a similar role.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Strong written and verbal communication skills in English, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Ability to work independently and as part of a collaborative team in a fast-paced environment.
• Professional demeanour with strong interpersonal skills and a positive attitude.
• Reliability, discretion, and the ability to handle sensitive information with confidentiality.
• Basic knowledge of office protocols and procedures.
• Experience with scheduling software and document management systems is preferred.

Responsibilities

• Managing office correspondence, including receiving, sorting, and distributing emails, letters, and packages.
• Scheduling and coordinating meetings, appointments, and conference rooms for staff and management.
• Maintaining accurate filing systems, both physical and digital, ensuring documents are easily retrievable and properly organised.
• Processing and maintaining employee records, expense reports, invoices, and other administrative documentation.
• Providing general clerical support such as typing, data entry, and document preparation.
• Greeting visitors and providing information about the company and personnel.
• Ordering and managing office supplies and equipment to ensure adequate stock levels.
• Assisting with event planning and coordination for company meetings, training sessions, and company functions.
• Supporting multiple departments by responding to administrative requests and queries in a timely manner.
• Maintaining confidentiality and adhering to company policies and procedures at all times.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Independent work

Team collaboration

Education

High school diploma or equivalent

Administrative/office management qualification desirable

Tools

Microsoft Office Suite

Scheduling software

Document management systems

Job description

About the role

Jevant Technologies is seeking a dedicated and organised Admin Staff member to join our team in Quezon City, Metro Manila. This is a full-time position that plays a crucial role in ensuring the smooth operation of our office by providing essential administrative and clerical support. The Admin Staff will be responsible for maintaining office efficiency, managing documentation, coordinating schedules, and supporting various departments to achieve our organisational objectives. This role is fundamental to our day-to-day operations and offers the opportunity to be at the heart of our growing business.

Key responsibilities

• Managing office correspondence, including receiving, sorting, and distributing emails, letters, and packages

• Scheduling and coordinating meetings, appointments, and conference rooms for staff and management

• Maintaining accurate filing systems, both physical and digital, ensuring documents are easily retrievable and properly organised

• Processing and maintaining employee records, expense reports, invoices, and other administrative documentation

• Providing general clerical support such as typing, data entry, and document preparation

• Greeting visitors and providing information about the company and personnel

• Ordering and managing office supplies and equipment to ensure adequate stock levels

• Assisting with event planning and coordination for company meetings, training sessions, and company functions

• Supporting multiple departments by responding to administrative requests and queries in a timely manner

• Maintaining confidentiality and adhering to company policies and procedures at all times

What we're looking for

• High school diploma or equivalent; further administrative or office management qualification is desirable

• Proven experience working in an administrative or office support role, with a minimum of 1–2 years in a similar position

• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills in English, with attention to detail and accuracy

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software

• Ability to work independently and as part of a collaborative team in a fast-paced environment

• Professional demeanour with strong interpersonal skills and a positive attitude

• Reliability, discretion, and the ability to handle sensitive information with confidentiality

• Basic knowledge of office protocols and procedures

• Experience with scheduling software and document management systems is preferred

What we offer

Jevant Technologies is committed to providing a supportive and inclusive workplace where our employees can thrive. We offer competitive remuneration commensurate with experience, opportunities for professional development and training, health and wellness benefits, and a collaborative work environment. We believe in recognising hard work and dedication, and we provide clear pathways for career progression. Our company culture emphasises teamwork, innovation, and mutual respect, ensuring that every team member feels valued and supported in their role.

About us

Jevant Technologies is a forward-thinking organisation dedicated to delivering innovative technology solutions and exceptional service to our clients. With a commitment to excellence, integrity, and continuous improvement, we have established ourselves as a trusted partner in the technology industry. Our team is composed of talented professionals who are passionate about their work and committed to driving business success. We foster a culture of collaboration, creativity, and professional growth, where employees are encouraged to contribute ideas and develop their skills. At Jevant Technologies, we believe that our people are our greatest asset, and we are dedicated to creating an environment where everyone can succeed and reach their full potential.