Admin Assistant

Westfair Marketing, Inc.; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Westfair Marketing, Inc. is seeking a dedicated Admin Assistant to join the team in South Triangle, Quezon City.

This full-time role supports daily administrative operations, coordinates with departments, and ensures smooth office functioning in a fast-paced environment. The ideal candidate is a college graduate with strong organizational, communication, and MS Office skills, capable of handling confidential information and working both independently and with a team.

Qualifications

• College graduate with relevant degree or equivalent
• Proven experience as administrative assistant
• Excellent organizational and time management skills
• Strong written and verbal communication with attention to detail
• Proficient in Microsoft Office and general computer literacy
• Professional demeanor with customer-service orientation
• Ability to work independently and in a team
• Discretion with confidential information
• Willingness to support multiple departments
• Experience with office management software preferred

Responsibilities

• Manage scheduling, filing, and record-keeping to maintain organized office systems
• Provide comprehensive support to management and team members
• Handle correspondence, emails, and telephone inquiries professionally
• Prepare and process administrative documents, reports, and presentations
• Coordinate office logistics, including maintenance, supplies, and vendor management
• Manage calendars and scheduling meetings and inform participants
• Maintain confidentiality and handle sensitive information appropriately
• Assist with data entry and database maintenance as required
• Serve as a point of contact for office visitors and external parties
• Act as a central bridge to streamline operations and support stakeholder relationships

Skills

College graduate

Office admin experience

Organizational skills

Communication skills

MS Office

Time management

Customer service

Independence

Confidentiality

Teamwork

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

About the role

Westfair Marketing, Inc. is seeking a dedicated and organized Admin Assistant to join our team on a full-time basis. This position is based in South Triangle, Quezon City, Metro Manila. As an Admin Assistant, you will be the backbone of our administrative operations, ensuring smooth day-to-day functioning of the office and providing essential support to various departments. This role is crucial to maintaining our operational efficiency and enabling our teams to focus on their core responsibilities.

What you'll be doing

1. Managing administrative tasks including scheduling, filing, and record-keeping to maintain organized office systems

2. Providing comprehensive support to management and team members

3. Handling correspondence, emails, and telephone enquiries in a professional and timely manner

4. Preparing and processing administrative documents, reports, and presentations

5. Coordinating office logistics, including maintenance, supplies, and vendor management

6. Managing calendars and scheduling meetings, ensuring all participants are informed and prepared

7. Maintaining confidentiality and handling sensitive information appropriately

8. Assisting with data entry and database maintenance as required

9. Acting as a point of contact for office visitors and external parties

10. Act as a central bridge, streamline operations, manage stakeholder relationships, and resolve conflicts to ensure smooth operations and efficient decision-making

What we’re looking for

1. College graduate; additional qualifications in business administration or office management are advantageous

2. Proven experience as an administrative assistant or in a similar administrative support role

3. Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously

4. Strong written and verbal communication skills with attention to detail

5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy

6. Professional demeanor with a customer-service-oriented approach

7. Ability to work independently and as part of a team in a fast-paced environment

8. Discretion and the ability to handle confidential information with integrity

9. Flexibility and willingness to support various departments across the organisation

10. Experience with office management software or document management systems is preferred

What we offer

We believe in creating a supportive and inclusive workplace where our employees can thrive. Westfair Marketing, Inc. offers competitive compensation aligned with industry standards, a collaborative work environment, and opportunities for professional development. We are committed to recognising and rewarding the contributions of our team members, and we provide a workplace culture that values integrity, innovation, and teamwork. Our office is equipped with modern facilities to ensure you have the tools you need to perform your role effectively.