Admin Assistant

Wonderzyme Inc.; Mandaluyong; On-site; PHP 240,000 - 360,000; Full time

Job summary

Wonderzyme Inc. in Mandaluyong City, Metro Manila is seeking a dedicated Admin Assistant to join our team.

This full-time role supports operations and ensures the smooth day-to-day functioning of our office environment, acting as the backbone of administrative activities and providing essential support to management and departments. The successful candidate will have proven experience in administrative or office support, strong organizational and time-management skills, and proficiency with

Qualifications

• Proven experience in an administrative or office support role.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills in English; proficiency in additional languages is advantageous.

Responsibilities

• Manage office schedules for senior staff.
• Handle correspondence via email, post, and phone.
• Maintain filing systems physical and digital.
• Prepare documents, reports, and presentations.
• Coordinate office supplies and inventory.
• Process expense reports, invoices, and other administrative documentation.
• Support recruitment by coordinating interviews.
• Provide general administrative support to multiple departments as needed.
• Assist with event planning and coordination for company meetings and functions.
• Maintain confidentiality and handle sensitive information appropriately.

Skills

Admin experience

Organizational skills

Time management

English communication

MS Office

Tools

MS Office Suite

Job description

About the role

We are seeking a dedicated and organised Admin Assistant to join the Wonderzyme Inc. team in Mandaluyong City, Metro Manila. This is a full-time position that plays a crucial role in supporting our operations and ensuring the smooth day-to-day functioning of our office environment. As an Admin Assistant, you will be the backbone of our administrative operations, providing essential support to management and various departments. This role offers an excellent opportunity to develop your administrative expertise whilst contributing directly to the success of our organisation.

What you'll be doing

• Managing and organising office schedules, appointments, and meetings for senior staff members
• Handling incoming and outgoing correspondence, including emails, post, and phone calls
• Maintaining accurate and up-to-date filing systems, both physical and digital
• Preparing and formatting documents, reports, and presentations
• Coordinating office supplies and inventory management to ensure smooth operations
• Processing expense reports, invoices, and other administrative documentation
• Supporting the recruitment process by maintaining records and coordinating interviews
• Providing general administrative support to multiple departments as needed
• Assisting with event planning and coordination for company meetings and functions
• Maintaining confidentiality and handling sensitive information appropriately

What we're looking for

• Proven experience in an administrative or office support role, preferably within a corporate or professional environment
• Excellent organisational and time management skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
• High level of accuracy and attention to detail in all administrative tasks
• Professional demeanour with strong interpersonal skills and the ability to work effectively with colleagues at all levels
• Reliability and ability to work independently whilst being part of a collaborative team
• Problem-solving mindset and willingness to take initiative on administrative matters
• Discretion and ability to handle confidential information with integrity

What we offer

At Wonderzyme Inc., we are committed to creating a supportive and engaging work environment. We offer a competitive full-time position with opportunities for professional development and career progression within our growing organisation. Our workplace culture emphasises teamwork, innovation, and employee wellbeing. We provide a collaborative atmosphere where your contributions are valued and recognised. We encourage all candidates to discuss any adjustments or support they may require during the recruitment process.

About us

Wonderzyme Inc. is a dynamic and forward-thinking organisation committed to excellence in our operations and services. We pride ourselves on maintaining a professional yet approachable workplace culture where teamwork and dedication are celebrated. Our team is composed of talented individuals who are passionate about their work and committed to delivering high-quality results. We believe that a well-organised administrative foundation is essential to our success, and we value the contributions of every team member.