Admin Officer

Westfair Marketing, Inc.; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

Westfair Marketing, Inc. is seeking an Admin Officer to coordinate and monitor administrative requirements across all branches nationwide. You will manage documents, licenses, and facility-related tasks while supporting HR, Accounting, and Operations. The role requires meticulous organization and strong communication with external parties.

Join a dynamic team and ensure smooth operations, timely reporting, and compliant administration across locations in Metro Manila and beyond.

Qualifications

• Strong organizational and coordination skills.
• Ability to manage documents and records securely.
• Good understanding of compliance and行政 requirements.

Responsibilities

• Coordinate and monitor administrative requirements of all branches nationwide.
• Prepare, process, organize, and maintain company documents and records.
• Monitor permits, licenses, insurances, and other government requirements.
• Coordinate with mall management and external parties regarding branch needs.
• Process requests for supplies, equipment, and uniforms.
• Coordinate repairs, maintenance, and facility concerns.
• Move documents, supplies, and equipment between locations.
• Provide admin support to HR, Accounting, Operations, and other departments.
• Track deadlines, renewals, and branch admin requirements.
• Prepare administrative reports and updates for Management.

Skills

Administrative coordination

Document management

Compliance

Facilities coordination

Reporting

Communication

Job description

About the role

The Admin Officer shall be responsible for coordinating and monitoring administrative requirements across all branches nationwide, including document management, compliance, facility coordination, and departmental support.

Key responsibilities

• Coordinate and monitor administrative requirements of all branches nationwide

• Prepare, process, organize, and maintain Company and branch documents and records

• Monitor and process business permits, licenses, insurances, fire safety documents, and other government requirements

• Coordinate with mall administration, building management, and other external parties regarding branch requirements

• Process and monitor requests for office supplies, equipment, uniforms, and other administrative needs

• Coordinate branch repairs, maintenance, housekeeping, pest control, and facility-related concerns

• Coordinate the delivery and movement of documents, supplies, equipment, and other administrative materials

• Provide administrative support to HR, Accounting, Operations, Warehouse, and other departments as needed

• Monitor deadlines, pending requests, renewals, and other branch administrative requirements

• Prepare administrative reports and provide regular updates to Management

About you

• Ensure proper documentation, approval, filing, and safekeeping of Company records

• Maintain confidentiality of Company, employee, and business information

• Immediately report delays, irregularities, losses, damages, or other concerns affecting Company operations