admin assistant

GT PRIME VENTURES INC; Quezon City; On-site; PHP 201,000 - 290,000; Full time

Job summary

GT PRIME VENTURES INC in the Philippines seeks an Administrative Assistant to provide administrative, coordination, documentation, and operational support to management and the company.

The role requires a highly organized, reliable, detail-oriented, and proactive individual who can independently follow up on pending matters and ensure tasks are completed accurately and on time. Coordination with branches and personnel is essential.

Qualifications

• Senior High School graduate; college degree preferred.
• Experience in administrative, office, accounting, HR, or operations is advantageous.
• Proficient in Excel/Google Sheets and basic office apps.
• Strong written and verbal communication skills.
• Highly organized and detail-oriented.
• Capable of handling multiple tasks and deadlines.
• Trustworthy with confidential information.
• Proactive, responsive, and able to work with minimal supervision.
• Willing to coordinate with multiple branches and personnel.

Responsibilities

• Handle day-to-day administrative tasks and office documentation.
• Prepare, organize, and maintain company records, files, forms, and reports.
• Encode and update company data, records, and spreadsheets.
• Prepare documents, letters, quotations, reports, and other administrative materials.
• Monitor deadlines, renewals, permits, and other administrative requirements; coordinate with branch staff.
• Follow up on branch requests, concerns, deliveries, documents, and pending tasks.
• Consolidate reports from different branches and submit them to management.
• Assist in monitoring inventory records and stock movements.
• Coordinate purchase requests and supplier orders as instructed.

Skills

Written communication

Verbal communication

Attention to detail

Time management

Multi-tasking

Proactive mindset

Confidential information handling

Education

Senior High School

College degree preferred

Tools

Microsoft Excel

Google Sheets

Job description

About the role

The Administrative Assistant is responsible for providing administrative, coordination, documentation, and operational support to management and the company. The position requires a highly organized, reliable, detail-oriented, and proactive individual who can independently follow up on pending matters and ensure that administrative tasks are completed accurately and on time.

Key responsibilities

• Handle day-to-day administrative tasks and office documentation
• Prepare, organize, and maintain company records, files, forms, and reports
• Encode and update company data, records, and spreadsheets
• Prepare documents, letters, quotations, reports, and other administrative materials
• Monitor deadlines, renewals, permits, and other administrative requirementsCoordinate with branch employees, supervisors, suppliers, and other personnel
• Follow up on branch requests, concerns, deliveries, documents, and pending tasks
• Consolidate reports from different branches and submit them to management
• Assist in monitoring inventory records and stock movements
• Coordinate purchase requests and supplier orders as instructed

About you

• At least Senior High School graduate; college graduate preferred
• Previous administrative, office, accounting assistant, HR, or operations experience is an advantage
• Proficient in Microsoft Excel/Google Sheets and basic office applications
• Good written and verbal communication skills
• Highly organized and detail-oriented
• Able to handle multiple tasks and deadlines
• Trustworthy and able to handle confidential information
• Proactive, responsive, and capable of working with minimal supervision
• Willing to coordinate with multiple branches and personnel