Administrative Officer

WorkSync Opum Solutons Inc; Laguna; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading administrative services company in the Philippines is seeking an experienced Administrative Officer to ensure efficient office operations. The successful candidate will manage daily activities, maintain records, and provide administrative support to various departments. Ideal candidates should have a bachelor's degree in a related field and 2-3 years of experience. Strong organizational skills and proficiency in MS Office are essential for this fast-paced role, which requires on-site work and multitasking under pressure.

Qualifications

• Bachelor’s degree in Business Administration, Management, Accountancy, Office Administration or a related field.
• At least 2–3 years of experience in administrative or office management roles.
• Proficient in MS Office applications.

Responsibilities

• Manage daily office operations to ensure productivity and efficiency.
• Maintain office supplies and oversee inventory management.
• Prepare and format documents and manage filing systems.
• Coordinate schedules and events and assist internal teams.

Skills

Strong organizational skills

Multitasking skills

Excellent written communication

Excellent verbal communication

Proficient in MS Office

Detail-oriented

Problem-solving skills

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

The Administrative Officer ensures the smooth and efficient operation of the organization’s administrative functions. This role supports day-to-day office activities, coordinates administrative procedures, maintains records, and assists with office communications and logistics.

Responsibilities

Office Management

• Manage daily office operations to ensure productivity and efficiency.
• Maintain office supplies; monitor inventory and reorder when needed.
• Oversee office equipment maintenance and liaise with vendors/repair services.
• Ensure cleanliness and organization of office space.

Administrative Support

• Prepare, format, and distribute documents (reports, memos, letters, forms).
• Manage filing systems (electronic and physical) and ensure easy retrieval.
• Handle incoming calls, emails, and correspondence; route to appropriate personnel.

Records & Documentation

• Maintain confidential records and files.
• Assist with documentation required for internal/external audits
• Update and maintain policies, procedures, and office manuals.

Communication & Coordination

• Coordinate schedules, meetings, and events.
• Assist internal teams with administrative requests.
• Liaise with suppliers, partners, and service providers.

Data & Reporting

• Compile reports, presentations, and spreadsheets as required.
• Assist finance with invoice processing, petty cash handling, and recordkeeping.

Support to HR/Finance (if applicable)

• Assist HR with onboarding, employee records, and administrative HR tasks.
• Support finance with billing, purchase orders, and basic bookkeeping tasks.

Job Requirements

• Bachelor’s degree in Business Administration, Management, Accountancy, Office Administration, or a related field
• At least 2–3 years of experience in administrative, office management, or similar roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience in coordinating with vendors, suppliers, and service providers
• Ability to handle confidential information with discretion
• Detail-oriented with strong problem-solving skills
• Can work independently with minimal supervision
• Willing to work on-site and handle multiple priorities in a fast-paced environment