Operations Admin Assistant

VISMAY INTERNATIONAL CORP.; Taguig; On-site; PHP 201,000 - 268,000; Full time

Job summary

VISMAY INTERNATIONAL CORP. is seeking an Operations Admin Assistant to provide administrative and operational support to the Operations Department.

You will help with documentation, report preparation, data management, coordination with internal teams, and ensure smooth day-to-day operations. The role requires a bachelor's degree in a related field, at least 1 year of administrative or operations experience, proficiency in Microsoft Office and Google Workspace, and strong organizational and

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, Operations Management, or related field.
• Minimum 1 year of administrative or operations experience.
• Fresh graduates with relevant internship experience are encouraged to apply.

Responsibilities

• Organize daily administrative activities and prioritize operational tasks.
• Coordinate schedules, meetings, and operational requirements with internal departments.
• Assist in planning logistics for operational activities, projects, and branch concerns.
• Maintain filing systems and operational records for easy retrieval.
• Provide administrative support to the Operations Manager and Operations team.
• Prepare reports, presentations, spreadsheets, and operational documents.
• Encode, update, and maintain operational databases and records.
• Coordinate with different departments regarding operational requests and follow-ups.
• Monitor incoming documents, purchase requests, service requests, and other operational transactions.
• Assist in processing permits, contracts, invoices, and other operational documentation.

Skills

Microsoft Office

Google Workspace

Organizational skills

Time management

Multitasking

Communication skills

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Excel

PowerPoint

Job description

About the role

The Operations Admin Assistant provides administrative and operational support to the Operations Department by ensuring accurate documentation, timely report preparation, data management, coordination with internal departments, and efficient execution of day-to-day administrative tasks. The role helps maintain smooth business operations through organized record-keeping, effective communication, and process support.

Key responsibilities

• Organize daily administrative activities and prioritize operational tasks

• Coordinate schedules, meetings, and operational requirements with internal departments

• Assist in planning logistics for operational activities, projects, and branch concerns

• Maintain filing systems and operational records for easy retrieval

• Provide administrative support to the Operations Manager and Operations team

• Prepare reports, presentations, spreadsheets, and operational documents

• Encode, update, and maintain operational databases and records

• Coordinate with different departments regarding operational requests and follow-ups

• Monitor incoming documents, purchase requests, service requests, and other operational transactions

• Assist in processing permits, contracts, invoices, and other operational documentation

About you

• Bachelor's degree in Business Administration, Management, Office Administration, Operations Management, or any related course

• At least 1 year of experience in administrative, operations, or office support functions

• Fresh graduates with relevant internship experience are encouraged to apply

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace

• Excellent organizational, time management, and multitasking skills

• Strong verbal and written communication skills

• High attention to detail and accuracy

• Able to work independently and collaboratively in a fast-paced environment