Admin Assistant

TWU Furniture Corporation; Cebu City; On-site; PHP 201,000 - 312,000; Full time

Job summary

TWU Furniture Corporation in Cebu City is seeking an organized Administrative Support professional to handle daily clerical tasks, maintain records, manage emails, and prepare business documents across departments.

You will coordinate with staff, suppliers, and mall management, assist in HR-related records, monitor inventories, and support branch operations, ensuring timely processing of permits, deliveries, and reports in a fast-paced environment.

Responsibilities

• Perform daily administrative and clerical tasks.
• Prepare, organize, file, and maintain company documents and records.
• Manage incoming and outgoing emails, messages, and correspondence.
• Prepare letters, reports, forms, memos, endorsements, and other business documents.
• Maintain organized digital and physical filing systems.
• Monitor office supplies and coordinate replenishment when needed.
• Encode and update company records, employee information, sales records, inventory data, and other documents.
• Maintain accurate and updated spreadsheets and databases.
• Monitor and organize important documents, permits, receipts, delivery documents, and other records.
• Assist in preparing daily, weekly, and monthly reports.
• Coordinate with employees, management, suppliers, mall administration, clients, couriers, and other external partners.
• Follow up on pending documents, requests, deliveries, payments, permits, and other requirements.
• Assist in scheduling meetings, appointments, interviews, and company activities.
• Communicate instructions and updates from management to concerned personnel.
• Assist in monitoring branch and store administrative requirements.
• Coordinate deliveries, receiving documents, and other logistics requirements.
• Assist with inventory documentation and monitoring.
• Help ensure that branches have the necessary documents, supplies, and operational requirements.
• Assist in preparing permits, accreditation documents, mall requirements, and other operational paperwork.
• Assist HR with employee documentation and records.
• Help monitor attendance, schedules, and other employee-related records.
• Assist in recruitment by coordinating interviews and collecting applicant requirements.
• Prepare employee endorsements, notices, forms, and other HR documents when needed.
• Maintain confidentiality of employee and company information.
• Provide administrative assistance to management and other departments.
• Prepare reports, presentations, summaries, and documents as requested.
• Monitor assigned tasks and follow up on deadlines.
• Handle other administrative and operational tasks that may be assigned by management.

Job description

KEY RESPONSIBILITIES

1. Administrative Support

• Perform daily administrative and clerical tasks.

• Prepare, organize, file, and maintain company documents and records.

• Manage incoming and outgoing emails, messages, and correspondence.

• Prepare letters, reports, forms, memos, endorsements, and other business documents.

• Maintain organized digital and physical filing systems.

• Monitor office supplies and coordinate replenishment when needed.

2. Data Entry & Record Management

• Encode and update company records, employee information, sales records, inventory data, and other documents.

• Maintain accurate and updated spreadsheets and databases.

• Monitor and organize important documents, permits, receipts, delivery documents, and other records.

• Assist in preparing daily, weekly, and monthly reports.

3. Coordination & Communication

• Coordinate with employees, management, suppliers, mall administration, clients, couriers, and other external partners.

• Follow up on pending documents, requests, deliveries, payments, permits, and other requirements.

• Assist in scheduling meetings, appointments, interviews, and company activities.

• Communicate instructions and updates from management to concerned personnel.

4. Operations Support

• Assist in monitoring branch and store administrative requirements.

• Coordinate deliveries, receiving documents, and other logistics requirements.

• Assist with inventory documentation and monitoring.

• Help ensure that branches have the necessary documents, supplies, and operational requirements.

• Assist in preparing permits, accreditation documents, mall requirements, and other operational paperwork.

5. HR & Employee Support

• Assist HR with employee documentation and records.

• Help monitor attendance, schedules, and other employee-related records.

• Assist in recruitment by coordinating interviews and collecting applicant requirements.

• Prepare employee endorsements, notices, forms, and other HR documents when needed.

• Maintain confidentiality of employee and company information.

6. Management Support

• Provide administrative assistance to management and other departments.

• Prepare reports, presentations, summaries, and documents as requested.

• Monitor assigned tasks and follow up on deadlines.

• Handle other administrative and operational tasks that may be assigned by management.