Admin Assistant

Netforce International, Inc.; Muntinlupa; On-site; PHP 240,000 - 360,000; Full time

Job summary

Netforce International, Inc. is seeking an Administrative Officer to oversee daily office operations and provide administrative support to project teams and management.

You will maintain records, coordinate activities, and ensure compliance with company policies while liaising with suppliers and government agencies. A degree in a related field and 1–2 years of experience are preferred.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or related field.
• 1–2 years of administrative experience, preferably in construction or engineering.
• Strong organization and document management capabilities.

Responsibilities

• Manage daily office operations and administrative functions.
• Prepare, organize, and maintain company records, contracts, permits, and project documentation.
• Coordinate meetings, appointments, and travel arrangements for management.
• Monitor office supplies and coordinate procurement of office materials.
• Coordinate with project sites regarding administrative requirements.
• Prepare reports, correspondence, and presentations as required.
• Liaise with suppliers, contractors, government agencies, and clients regarding administrative matters.
• Ensure proper filing of company documents (physical and electronic).
• Support compliance with company policies, safety regulations, and government requirements.
• Perform other administrative duties assigned by management.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Integrity

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

About the role

The Administrative Officer is responsible for overseeing the day-to-day administrative operations of the company, ensuring efficient office management and providing administrative support to project teams and management. The role involves maintaining records, coordinating office activities, and ensuring compliance with company policies.

Key responsibilities

• Manage daily office operations and administrative functions.

• Prepare, organize, and maintain company records, contracts, permits, and project documentation.

• Coordinate meetings, appointments, and travel arrangements for management.

• Monitor office supplies and coordinate procurement of office materials.

• Coordinate with project sites regarding administrative requirements.

• Prepare reports, correspondence, and presentations as required.

• Liaise with suppliers, contractors, government agencies, and clients regarding administrative matters.

• Ensure proper filing (physical and electronic) of company documents.

• Support compliance with company policies, safety regulations, and government requirements.

• Perform other administrative duties assigned by management.

About you

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.

• At least 1-2 years of administrative experience, preferably in the construction or engineering industry.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational and document management skills.

• Excellent communication and interpersonal skills.

• Ability to multitask and work under pressure.

• High level of integrity, professionalism, and attention to detail.