Admin Assistant

Private Advertiser; Taguig; Hybrid; PHP 180,000 - 300,000; Full time

Job summary

Private Advertiser is seeking an Office Administrator to provide essential clerical support and ensure office efficiency in Metro Manila. The role covers billing, ID processing, form management, inventory, and event coordination.

Applicants should have a 4-year degree and at least 1 year of admin experience, with strong MS Office skills and excellent communication. The position requires detail orientation, organization, and the ability to work independently or in a team.

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Office Administration, HR, or related field.
• 1 year of administrative or office support experience preferred.
• Proficient in Microsoft Office applications.
• Strong communication, organizational, and interpersonal skills.
• Detail-oriented and able to manage multiple tasks.
• Able to work independently and as part of a team.
• Trustworthy and able to handle confidential information.

Responsibilities

• Handle monthly billings and processing of utility and agency bills.
• Process requests for employee IDs (new hires and renewals).
• Monitor and release Accountability Forms for employees.
• Maintain inventory of office supplies, apparel, furniture, and equipment.
• Coordinate repair/maintenance of office equipment.
• Serve as primary contact for plan vendors and third-party administrators.
• Provide administrative and secretarial support to the Executive.

Skills

Microsoft Office

Communication skills

Organizational skills

Multitasking

Team player

Confidential information handling

Education

4-year degree

Job description

About the role

This position is responsible for providing office and clerical services in order to ensure efficiency and effectiveness within the office.

Key responsibilities

• Process monthly billings and preparation of Request for Payment of utilities and manpower agency billing (re: PLDT, Converge, Manila Water, Bonifacio Water, Meralco & Security Agencies)
• Prepare request of company IDs for newly hired and renewal
• Monitor, update and release Accountability Form for each employee
• Maintain and monitor an adequate inventory of supplies, polo shirt, furniture and equipment
• Coordinate the repair and maintenance of office equipment
• Serve as primary contact for plan vendors and third-party administrators
• Provide efficient administrative and secretarial support to the Executive
• Draft, route and post company-wide announcements
• Assist in organizing company events, trainings, outing, and other related company activities
• Perform receptionist duties in the absence of the Receptionist

About you

• Graduate of a 4-year course, preferably in Business Administration, Office Administration, HR, or a related field
• At least 1 year of experience in administrative or office support is preferred
• Proficient in Microsoft Office applications
• Good communication, organizational, and interpersonal skills
• Detail-oriented, organized, and able to manage multiple tasks
• Can work independently and as part of a team
• Trustworthy, proactive, and able to handle confidential information