Admin Assistant

Top Access Infinity Inc.; Taguig; Hybrid; PHP 240,000 - 360,000; Full time

Job summary

Top Access Infinity Inc. is seeking an organized administrative assistant to support daily office operations in Taguig. You will schedule meetings, manage files, and serve as the main contact for internal and external communications.

The role requires meticulous record-keeping, discretion with sensitive information, and the ability to multitask. You'll coordinate meetings, prepare agendas, and assist with payments, hotel arrangements, and permit renewals.

Qualifications

• Strong organization and attention to detail required.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office applications.
• Able to multitask and manage time effectively.
• Able to work independently and as part of a team.
• College graduate; fresh graduates are welcome.
• Willing to work Saturdays and in BGC, Taguig.

Responsibilities

• Provide comprehensive administrative office operations, including scheduling meetings.
• Maintain physical and digital filing systems for accurate records.
• Keep documents organized and easy to retrieve.
• Serve as main point of contact for internal and external communications.
• Organize and coordinate meetings, prepare agendas, take minutes, and arrange logistics.
• Handle sensitive information with discretion per privacy policies.
• Process payments for billing and invoicing.
• Assist with hotel accommodation arrangements.
• Assist with renewal of business permits.

Skills

Organization

Attention to detail

Verbal Communication

Written Communication

Multitasking

Time Management

Independent work

Teamwork

Education

College Graduate

Fresh Graduate Welcome

Tools

Microsoft Office

Job description

Job Description

• Provide Comprehensive administrative office operation, including scheduling meetings.
• Maintain both physical and digital filing system to ensure accurate record
• Keeping and easy retrieval of documents.
• Serve as the main point of contract for Internal ans External communication.
• Organize and coordinate meetings, including preparing agendas taking minutes ans ensuring all logistics are in place.
• Handle sensitive information with discretion, ensuring compliance with
• Company privacy policies and regulations.
• Knowledgeable payment filling for the billings.
• knowledgeable in Hotel Accommodation.
• Knowledgeable in Renewal Business Permits.

Qualifications

• Strong Organization skills and attention to detail.
• Excellent verbal and written communications abilities.
• Proficient in Microsoft skills.
• Ability to multitask and manage time effectively.
• Ability to work both independently and as part of a team.
• College Graduate
• Fresh Graduate also Welcome.
• Willing to work in Saturday and willing to work in BGC TAGUIG