Admin Assistant

Saint Gabrielle HR Solutions Inc.; San Juan; On-site; PHP 167,000 - 279,000; Full time

Job summary

Saint Gabrielle HR Solutions Inc. is seeking an organized Administrative Assistant to support daily office operations, handle visitor coordination, travel arrangements, and office supplies management.

The role emphasizes professional communication and efficient workflows across the team. The ideal candidate has at least one year of relevant experience, strong organizational skills, and the ability to work independently or within a team.

Qualifications

• At least 1 year of experience as administrative assistant, office support or similar role.
• Strong organizational and time-management skills to coordinate multiple tasks.
• Professional verbal and written communication skills.
• Proficiency in common office equipment and productivity software.
• Strong attention to detail and accuracy in administrative work.
• Proactive, dependable and service-oriented approach.
• Ability to work independently and contribute effectively as part of a team.
• Willing to undergo contractual for at least 6 months (subject for extension).
• Preferably own device/laptop and stable internet connection.

Responsibilities

• Answer phone calls, schedule meetings and welcome visitors.
• Perform administrative duties including filing, typing, copying, binding and scanning.
• Schedule and coordinate administrative projects, assign tasks and follow up to expedite work results.
• Assist senior staff with travel arrangements, including booking flights, cars, hotels and restaurant reservations.
• Communicate politely and professionally through phone, email and mail.
• Support the team with organisational and communication-related tasks.
• Provide information and support opportunities for learning and professional growth.
• Maintain office equipment by completing preventive maintenance requirements, arranging repairs, managing equipment inventories and evaluating new equipment and techniques.
• Answer questions and respond to information requests accurately and promptly.
• Monitor office supplies, check stock levels, anticipate requirements and place and expedite supply orders.
• Contribute to team objectives by completing related tasks as needed.

Skills

Organizational skills

Time management

Communication skills

Office software proficiency

Tools

Office equipment

Productivity software

Job description

About the role

We are seeking an organised and proactive Administrative Assistant to support the smooth day-to-day operation of the office. The role provides administrative coordination, visitor support, travel assistance, supplies management and professional communication while helping the team complete projects and maintain efficient workflows.

Key responsibilities

• Answer phone calls, schedule meetings and welcome visitors.
• Perform administrative duties including filing, typing, copying, binding and scanning.
• Schedule and coordinate administrative projects, assign tasks and follow up to expedite work results.
• Assist senior staff with travel arrangements, including booking flights, cars, hotels and restaurant reservations.
• Communicate politely and professionally through phone, email and mail.
• Support the team with organisational and communication-related tasks.
• Provide information and support opportunities for learning and professional growth.
• Maintain office equipment by completing preventive maintenance requirements, arranging repairs, managing equipment inventories and evaluating new equipment and techniques.
• Answer questions and respond to information requests accurately and promptly.
• Monitor office supplies, check stock levels, anticipate requirements and place and expedite supply orders.
• Contribute to team objectives by completing related tasks as needed.

What we're looking for

• With at least one (1) year experience in an administrative assistant, office support or similar role.
• Strong organizational and time-management skills with the ability to coordinate multiple tasks.
• Professional verbal and written communication skills.
• Proficiency in common office equipment and productivity software.
• Strong attention to detail and accuracy in administrative work.
• A proactive, dependable and service-oriented approach.
• Ability to work independently and contribute effectively as part of a team.
• Willing to undergo contractual for at least 6 months (subject for extension)
• Preferably with own device/ laptop and stable internet connection