Admin Assistant

Private Advertiser; Dinalupihan; On-site; PHP 180,000 - 300,000; Full time

Job summary

Private Advertiser in the Philippines seeks an Administrative Assistant to support daily office operations, including correspondence, scheduling, filing, and document preparation. You will handle invoices, inventory, and confidential information with professionalism, working both independently and with the team.

The role requires strong English communication, organizational skills, and proficiency in MS Office. A capable, reliable team player who can prioritize tasks is essential for success.

Qualifications

• Minimum 2 years in administrative support or similar role.
• Excellent English written and spoken communication.
• Strong organizational and time-management abilities.
• Proficient with MS Office and office management tools.
• Detail-oriented with accuracy in records.
• Professional demeanor and confidentiality.
• Able to work independently and in a team.

Responsibilities

• Manage office correspondence—emails, letters, and calls with prompt, professional responses.
• Schedule meetings, appointments, and events for staff and clients.
• Maintain organized physical and digital filing systems for records.
• Prepare and proofread administrative documents, reports, and presentations.
• Process invoices and expense reports with accuracy.
• Manage supplies inventory and place orders as needed.
• Provide general administrative support as required.
• Maintain confidentiality of sensitive information.

Skills

Administrative experience

Organisational skills

Time management

Communication in English

Teamwork

Discretion

Tools

MS Office

Office management software

Job description

What you'll be doing

• Managing office correspondence, including emails, letters, and phone communications, ensuring prompt and professional responses

• Scheduling and coordinating meetings, appointments, and events for staff members and clients

• Maintaining organised filing systems, both physical and digital, for company records and client documentation

• Preparing and proofreading administrative documents, reports, and presentations

• Processing invoices, expense reports, and other financial documentation with accuracy and attention to detail

• Managing supplies inventory and placing orders when needed

• Providing general administrative support as required

• Maintaining confidentiality and handling sensitive company information professionally

What we're looking for

• Proven experience as an Administrative Assistant or in a similar administrative role

• Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively

• Excellent written and verbal communication abilities in English

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software

• Attention to detail and commitment to maintaining accuracy in all administrative work

• Professional demeanour and a friendly approach to working with colleagues and external contacts

• Ability to work independently and as part of a team

• Discretion and reliability in handling confidential information