ADMIN ASSISTANT

GREENENERGY IMPORT TRADING AND CONSTRUCTION COMPANY; Quezon City; On-site; PHP 180,000 - 360,000; Full time

Job summary

GREENENERGY IMPORT TRADING AND CONSTRUCTION COMPANY is seeking a diligent Administrative Assistant to support the day-to-day operations of the office. The role requires strong organization, attention to detail, and the ability to manage multiple priorities with minimal supervision.

You will coordinate documents, maintain filing systems, assist with procurement, and use Word, Excel, PowerPoint, and Outlook to prepare communications and reports.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 1–2 years of administrative or clerical experience.
• Experience in office coordination, records management, procurement, and document handling is an advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills.
• Good written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to multitask with minimal supervision.
• Basic knowledge of filing systems and office procedures.

Responsibilities

• Coordinate general office activities, schedules, supplies, and administrative workflows.
• Maintain organised filing systems and accurate physical and digital records.
• Prepare, process, and manage documents, reports, correspondence, and office records.
• Support procurement activities, including monitoring requirements and coordinating documentation.
• Assist with document handling and ensure information is properly recorded and accessible.
• Use Microsoft Office applications to prepare documents, spreadsheets, presentations, and communications.
• Handle confidential information with discretion in all tasks.
• Coordinate with internal teams and external contacts to support office operations.
• Manage competing priorities, meet deadlines, and complete tasks with minimal supervision.

Skills

Microsoft Office

Time management

Communication

Attention to detail

Multitasking

Clerical procedures

Education

Bachelor’s degree in Business Administration

Tools

Word

Excel

PowerPoint

Outlook

Job description

About the role

Support the smooth and efficient operation of the office by coordinating administrative activities, maintaining accurate records, handling documents, and providing reliable day-to-day clerical support. This role works closely with internal teams and requires strong organisation, attention to detail, and the ability to manage multiple priorities with minimal supervision.

Key responsibilities

• Coordinate general office activities, schedules, supplies, and administrative workflows.
• Maintain organised filing systems and accurate physical and digital records.
• Prepare, process, and manage documents, reports, correspondence, and office records.
• Support procurement activities, including monitoring requirements and coordinating documentation.
• Assist with document handling and ensure information is properly recorded and accessible.
• Use Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, to prepare documents, spreadsheets, presentations, and communications.
• Handle confidential information appropriately and maintain discretion in all administrative tasks.
• Coordinate with internal teams and external contacts as required to support office operations.
• Manage competing priorities, meet deadlines, and complete tasks with minimal supervision.

What we're looking for

• Bachelor’s degree in Business Administration, Office Administration, Management, or a related course.
• At least 1–2 years of experience in administrative or clerical work.
• Experience in office coordination, records management, procurement, and document handling is an advantage.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong organisational and time management skills.
• Good written and verbal communication skills.
• Excellent attention to detail and the ability to handle confidential information.
• Ability to multitask and work with minimal supervision.
• Basic knowledge of filing systems, office procedures, and report preparation.