Executive Assistant

Goodfellas Autoworx; Philippines; On-site; PHP 167,000 - 279,000; Full time

Job summary

Goodfellas Autoworx is seeking a highly organized Admin Assistant to support daily operations. The role requires meticulous attention to detail, reliability, and the ability to juggle multiple administrative tasks efficiently.

You will manage documents, prepare correspondence, coordinate meetings, and assist in HR-related duties while maintaining confidentiality and professional communication with clients, suppliers, and colleagues.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• At least 1 year of administrative experience.
• Proficient in Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and work independently.

Responsibilities

• Manage and organize company documents and records.
• Prepare reports, letters, and other business correspondence.
• Coordinate schedules, meetings, and appointments.
• Handle filing, data entry, and document tracking.
• Assist in HR and recruitment-related administrative tasks.
• Communicate with clients, suppliers, and partners as needed.
• Monitor office supplies and coordinate purchases.
• Perform other administrative duties assigned by management.

Skills

Organizational skills

Attention to detail

Communication skills

Independent worker

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Google Workspace

Job description

About the Role

We are looking for a highly organized and proactive Admin Assistant to support our daily business operations. The ideal candidate is detail-oriented, dependable, and able to manage multiple administrative tasks efficiently.

Key Responsibilities

• Manage and organize company documents and records.
• Prepare reports, letters, and other business correspondence.
• Coordinate schedules, meetings, and appointments.
• Handle filing, data entry, and document tracking.
• Assist in HR and recruitment-related administrative tasks.
• Communicate with clients, suppliers, and partners as needed.
• Monitor office supplies and coordinate purchases.
• Perform other administrative duties assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or a related field (preferred).
• At least 1 year of administrative experience (fresh graduates with strong organizational skills are welcome to apply).
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and work independently.

Preferred Skills

• Experience with documentation and compliance.
• Knowledge of basic bookkeeping is an advantage.
• Familiarity with digital filing systems and productivity tools.