HR/ADMIN ASSISTANT

GREENENERGY IMPORT TRADING AND CONSTRUCTION COMPANY; Aringay; On-site; PHP 180,000 - 300,000; Full time

Job summary

GREENENERGY IMPORT TRADING AND CONSTRUCTION COMPANY is seeking a detail-oriented office administrator to support daily operations. You will handle filing, records, procurement coordination and document processing, while assisting with payroll-related tasks and timekeeping.

The role requires 1–2 years of administrative experience, proficiency in MS Office, and strong written and verbal communication. A bachelor’s degree in a related field is preferred and you will work under minimal supervision

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management or a related course.
• 1–2 years of experience in administrative or clerical work.
• Experience in procurement, records management, and document handling is an advantage.
• Proficiency with Word, Excel, PowerPoint and Outlook.
• Strong organisational and time management skills.
• Good written and verbal communication, detail-oriented, and able to handle confidential information.
• Ability to multitask and work with minimal supervision.
• Knowledge of filing systems and report preparation.
• Knowledge of timekeeping and payroll processes.

Responsibilities

• Coordinate day-to-day office administration and support efficient office operations.
• Maintain organised filing systems, records and confidential documents.
• Assist with procurement activities, supplier coordination and document processing.
• Prepare reports, correspondence and other administrative documents.
• Support timekeeping and payroll-related processes by maintaining accurate information.
• Use Microsoft Office applications, including Word, Excel, PowerPoint and Outlook, for routine administrative tasks.
• Manage multiple priorities while maintaining accuracy and meeting deadlines.
• Provide professional written and verbal communication when liaising with internal and external stakeholders.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Education

Bachelor’s degree in Business Administration, Office Administration, Management or related

Tools

MS Office

Job description

About the role

Support the smooth and efficient operation of the office through organised administration, accurate records management, procurement coordination, document handling, timekeeping and payroll support. This role is suited to a detail-oriented professional who can manage competing priorities and work effectively with minimal supervision.

Key responsibilities

• Coordinate day-to-day office administration and support efficient office operations.
• Maintain organised filing systems, records and confidential documents.
• Assist with procurement activities, supplier coordination and document processing.
• Prepare reports, correspondence and other administrative documents.
• Support timekeeping and payroll-related processes by maintaining accurate information.
• Use Microsoft Office applications, including Word, Excel, PowerPoint and Outlook, for routine administrative tasks.
• Manage multiple priorities while maintaining accuracy and meeting deadlines.
• Provide professional written and verbal communication when liaising with internal and external stakeholders.

What we're looking for

• Bachelor’s degree in Business Administration, Office Administration, Management or a related course.
• At least 1–2 years of experience in administrative or clerical work.
• Experience in office coordination, records management, procurement and document handling is an advantage.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Strong organisational and time management skills.
• Good written and verbal communication skills.
• Excellent attention to detail and the ability to handle confidential information appropriately.
• Ability to multitask and work with minimal supervision.
• Basic knowledge of filing systems, office procedures and report preparation.
• Knowledge of timekeeping and payroll processes.