Accounting Staff - Receivables

Eagle Star Industrial Sales Corporation; Eastern Manila District; On-site; PHP 201,000 - 335,000; Full time

Benefits offered by this job

Bank updates

Job summary

Eagle Star Industrial Sales Corporation in Manila is seeking an Accounts Receivable Clerk to manage Sales Invoices, aging, and monitoring to ensure timely collections. The role requires accurate recording, coordinating with clients, and maintaining AR records using MS Excel and the E-count system.

The successful candidate will handle bank-related tasks, update portal records, and support collections with integrity and confidentiality in a fast-paced environment.

Qualifications

• Bachelor’s degree in Accountancy, Accounting, Finance, or related field.
• At least 1 year of work experience in accounts receivable, bookkeeping, or general accounting.
• Knowledgeable in invoice processing, accounts receivable monitoring, billing, and collection procedures.
• Proficient in Microsoft Excel and MS Office; experience using accounting systems such as E-count is an advantage.
• Detail-oriented, organized, and accurate in handling financial records and supporting documents.
• Good communication and coordination skills for client follow-ups and collection monitoring.
• Able to manage multiple tasks, meet deadlines, and maintain confidentiality of financial information.

Responsibilities

• Receive, review, and record Sales Invoices to ensure PO matches SI.
• Maintain and update the invoice Masterfile and AR aging records.
• Monitor payment due dates and outstanding balances.
• Prepare client Statements of Account (SOAs) and projected collection schedules.
• Coordinate collection receipts and Official Receipts; record Form 2307 documents.
• Update collection records in E-count and other monitoring files to ensure accurate payment tracking.
• Verify payments and coordinate with clients, sales agents, and concerned departments regarding collection concerns.

Skills

Detail oriented

Communication skills

Time management

Client follow-up

Confidential information

Education

Bachelor's degree in Accountancy/Accounting/Finance

Tools

Microsoft Excel

E-count

Job description

I. ACCOUNT RECEIVABLES & INVOICE MONITORING

• Receive, review, and record Sales Invoices (SIs), ensuring that invoice details and amounts match the corresponding Purchase Orders (POs).

• Maintain and update the invoice Masterfile, SI Online Monitoring, Aging Monitoring, and other accounts receivable records.

• Monitor invoice submission status, counter receipts, outstanding balances, and payment due dates.

• Update invoice countering portal information and status as required.

II. COLLECTION MONITORING & CLIENT FOLLOW-UP

• Monitor outstanding accounts receivable and track invoice aging and payment due dates.

• Prepare and update client Statements of Account (SOAs) and projected collection schedules.

• Coordinate the preparation of Collection Receipts and Official Receipts and record received BIR Form 2307 documents.

• Update collection records in E-count and other monitoring files to ensure accurate payment tracking.

III. COLLECTION AGENT & OFFICER MONITORING

• Monitor collections handled by assigned sales agents and check the status of their outstanding accounts.

• Follow up with agents regarding expected collection dates, pending payments, and collection concerns.

• Coordinate with agents regarding client payment updates and supporting collection documents.

• Monitor and coordinate collection activities for assigned clients and accounts.

• Coordinate with clients, sales agents, and concerned departments regarding collection concerns.

• Verify payment information and ensure that collection records are properly updated.

IV. OTHER RESPONSIBILITIES

• Bank Updates – Assist in updating and maintaining the required bank-related information and records.

• ATM Applications – Check ATM applications to ensure that all required details, valid IDs, and signatures are complete and properly provided.

• PO Gas Receipts – Properly file and maintain PO Gas receipts submitted by messengers for easy retrieval and monitoring.

• Credit Card Payments – File and organize photocopies of Credit Card Payment documents for proper documentation and reference.

• Invoice Countering Portal Updates – Comply with and regularly update the required portal information and status for invoice countering.

Qualifications:

• Bachelor’s degree in Accountancy, Accounting, Finance, or any related field.

• At least 1 year of work experience in accounts receivable, bookkeeping, or general accounting.

• Knowledgeable in invoice processing, accounts receivable monitoring, billing, and collection procedures.

• Proficient in Microsoft Excel and other MS Office applications; experience using accounting systems such as E-count is an advantage.

• Detail-oriented, organized, and accurate in handling financial records and supporting documents.

• Good communication and coordination skills for client follow-ups and collection monitoring.

• Able to manage multiple tasks, meet deadlines, and maintain confidentiality of financial information.