Jobs in Italy

Trusted litigation services for protection of elders and their legacies

• Legal Office Receptionist & Office Assistant

We are seeking a skilled and professional legal office receptionist & office assistant to join our team. The ideal candidate will be the first point of contact for our clients, visitors and callers. As the face of our firm, you will represent us with professionalism, courtesy and efficiency. This role requires strong communication skills, ability to manage phones and a high volume of calls, organizational abilities and a proactive approach to managing office tasks.

• Greet clients and visitors with a warm and welcoming demeanor.
• Answer and direct phone calls in a polite and efficient manner.
• Manage incoming and outgoing mail and packages.
• Schedule appointments and maintain calendars for attorneys.
• Assist with administrative tasks such as filing, copying and scanning documents.
• Ensure the reception area and conference rooms are tidy and presentable.
• Handle sensitive and confidential information with discretion.
• Collaborate with other administrative staff to ensure smooth office operations.

• High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
• Familiarity with multiline phones and call-forwarding
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Knowledge of legal terminology and procedures is an asset but not required.

Work Location: On site in Irvine, CA 92612