Administration Officer

Genesis Executive; Muscat; On-site; OMR 10,000 - 15,000; Full time

Job summary

A multinational company in Oman is seeking an Omani female graduate for an administrative support role. The successful candidate will manage government-related processes, visa procedures, and ensure compliance with Omani labor law, while also providing support to the general manager and conducting market research. The position requires strong organizational skills and fluency in both Arabic and English.

Qualifications

• Minimum 3-4 years of experience in an administrative job, preferably in an international company.
• Fluent in Arabic and English (writing, reading, speaking, listening).
• Knowledge of Omani Labor Law and PASI procedures.

Responsibilities

• Provide administrative support in accordance with organizational policies.
• Manage government-related processes and visa procedures.
• Ensure compliance with Omani labor law and company policies.
• Handle document attestation from ministries and embassies.

Skills

Strong organizational skills

Attention to detail

Effective communication

Problem-solving

Time management

Education

Diploma or bachelor’s degree in business administration

Tools

MS Office

Tally

SAP

Oracle

Job description

Overview

A multinational company based in Oman is recruiting an Omani female graduate to provide administrative support in accordance with organizational policies, to manage all government-related processes and ensure timely and compliant handling of visa procedures, employment documentation, licenses, and other regulatory requirements and to act as a government liaison for the company.

Key Responsibilities:

• Ensure compliance with Omani labor law and company policies.
• Conduct research if required, assist in the preparation of the meeting, maintain accurate records.
• Participate in client meetings and take notes.
• Support commercial operation by conducting market research, assisting the general manager.
• Handle administrative duties such as scheduling, correspondence, and office supply management.
• Manage travel arrangements, visa applications, and staff logistics as needed.
• Prepare documentation for audits and liaise with external auditors or government inspectors.
• Handle visa applications, renewals, and cancellations for employees (labor cards, residence permits, etc.).
• Coordinate with Royal Oman Police (ROP), Ministry of Labor (MoL), Ministry of Commerce and Industry (MoCI), and Public Authority for Social Insurance (PASI) for employee and company-related processes.
• Manage medical test scheduling, biometrics, and ID card processing.
• Renew and update all company licenses and commercial registrations.
• Prepare and submit official letters to various government departments.
• Ensure compliance with Omani Labor Law in all PRO activities.
• Represent the company during government inspections or audits.
• Track visa expiry dates and maintain employee and company legal documents.
• Manage the PASI registration and updates for all staff. Follow up on traffic violations, fines, and related ROP processes (if company vehicles are involved).
• Assist HR in preparing employee letters (e.g., bank, embassy, salary letters).
• Handle document attestation from ministries and embassies.
• Coordinate with external PROs or service agencies if needed.

Required Qualifications:

• Diploma or bachelor’s degree in business administration, or related field
• Experience in an administrative job (minimum 3-4 years in an International Company)
• Proficiency in MS Office and accounting/HR software (e.g., Tally, SAP, or Oracle)
• Have knowledge in Microsoft Office (Outlook, Excel, Word, PowerPoint...)
• Knowledge of Omani Labor Law and PASI procedures
• Fluent in Arabic and English (writing, reading, speaking, listening)
• Valid Omani driving license

Key Skills:

• Strong organizational and multitasking abilities.
• Attention to detail and high level of accuracy.
• Effective communication and interpersonal skills.
• Confidentiality and integrity in handling sensitive data.
• Problem-solving and critical thinking.
• Strong understanding of Omani labor laws and government processes.
• Good interpersonal and communication skills.
• Time management and ability to meet deadlines.
• Discretion and confidentiality in handling documents.
• Proactive and detail-oriented.