Workplace Support Assistant

JobSpace; Auckland; On-site; NZD 34,000 - 39,000; Full time

Job summary

Novamind Labs Ltd. is seeking a reliable Workplace Support Assistant to join our Auckland office. The role covers reception duties, admin support, and general workplace services to ensure smooth day-to-day operations.

Responsibilities include greeting visitors, handling calls, mail management, document prep, and coordinating meetings and travel. The position requires a minimum of 6 months’ relevant experience and the ability to pass a drug test and background check.

Qualifications

• At least 6 months’ relevant work experience.
• Friendly and reliable with good time management and work ethic.
• Good organisational skills.
• Willing to learn and develop within the industry.
• Sound knowledge of H&S procedures.
• Reliable and hardworking.
• Able to pass a drug test and criminal background check.

Responsibilities

• Greet and welcome visitors, clients, and contractors in a professional and courteous manner.
• Manage the reception area to ensure it remains clean, organised, and welcoming.
• Answer, screen, and direct telephone calls and respond to general enquiries.
• Receive and distribute mail, courier deliveries, and other correspondence.
• Provide administrative support including data entry, filing, scanning, photocopying, and document preparation.
• Maintain office records and supplies, coordinate stationery and kitchen inventory, and do grocery shopping.
• Assist with arranging meetings, travel, and accommodation as required.
• Clean and maintain office workspaces, reception, meeting rooms, kitchen, bathrooms, and common areas.
• Vacuum, mop, dust, and sanitise office furniture, equipment, fixtures, and fittings.
• Empty rubbish and recycling bins and ensure waste is disposed of appropriately.
• Conduct routine workplace inspections and report maintenance, safety, or facility issues promptly.
• Ensure the workplace complies with company hygiene, health, and safety standards.

Skills

Relevant experience

Time management

Reliability

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a Workplace Support Assistant to join Novamind Labs Ltd. We require an organised and trustworthy individual who is motivated and results-driven. This role is responsible for providing reception, administrative, and workplace support services to ensure the smooth day-to-day operation of the office.

• • Greet and welcome visitors, clients, and contractors in a professional and courteous manner.
• • Manage the reception area to ensure it remains clean, organised, and welcoming.
• • Answer, screen, and direct telephone calls and respond to general enquiries.
• • Receive and distribute mail, courier deliveries, and other correspondence.
• • Provide administrative support including data entry, filing, scanning, photocopying, and document preparation.
• Maintain office records and supplies, coordinate stationery and kitchen inventory, and do grocery shopping.
• • Assist with arranging meetings, travel, and accommodation as required.
• • Clean and maintain office workspaces, reception, meeting rooms, kitchen, bathrooms, and common areas.
• • Vacuum, mop, dust, and sanitise office furniture, equipment, fixtures, and fittings.
• • Empty rubbish and recycling bins and ensure waste is disposed of appropriately.
• • Conduct routine workplace inspections and report maintenance, safety, or facility issues promptly.
• • Ensure the workplace complies with company hygiene, health, and safety standards.

Pay conditions:$25–$28 per hour

Hours of work:A minimum of 30 hours per week is guaranteed.

Skills and experience required:

At least 6 months’ relevant work experience

Friendly and reliable, with good time management skills and an excellent work ethic

Good organisational skills

A commitment to learning and developing your skills within the industry

Sound knowledge of H&S procedures

Reliable and hardworking

Be able to pass a drug test and criminal background check

Location : Auckland

This is a permanent, full-time position.