Personal Assistant/Administrator

Urban craft Joinery; Hastings; On-site; NZD 39,000 - 48,000; Part time

Job summary

Urban craft Joinery is seeking an reliable Administrator to join our Hastings showroom team. You will handle phone and email queries, schedule jobs, and help with quotes, invoices and job tracking.

You'll maintain filing systems, support day-to-day showroom operations, and coordinate meetings and calendars. The role requires strong organisation, clear communication, and the ability to work independently or with a team in a hands-on, local business.

Qualifications

• 1–2 years of relevant admin experience or a Level 4+ qualification.
• Proficient with computers and basic software.
• Strong organisation and time management skills.
• Good written and verbal communication.

Responsibilities

• Answering phone calls and emails.
• Scheduling jobs and coordinating with the team.
• Assisting with quotes, invoices and job tracking.
• Maintaining filing systems and paperwork.
• Supporting day-to-day showroom operations.
• Coordinating meetings and calendar management.
• Procure office supplies and oversee inventory management.
• Handle confidential information with discretion.

Skills

Organisational skills

Time management

Communication skills

Independent worker

Education

Level 4 qualification

Tools

Computers & basic software

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We’re looking for a reliable and organised Administrator to join our team, based in our showroom in Hastings.

This is a great opportunity to be part of a hands-on joinery business where no two days are the same.

About the role:

Answering phone calls and emails

Scheduling jobs and coordinating with the team

Assisting with quotes, invoices, and job tracking

Managing paperwork and filing systems

Supporting day-to-day showroom operations

Coordinating and managing complex schedules, appointments, and
travel arrangements.

Handle a variety of personal tasks and errands with efficiency and
discretion.

Organise and facilitate meetings, manage correspondence and
calendars, and record meeting minutes as required.

Maintain organised and up-to-date digital and physical filing systems.

Always uphold the highest level of confidentiality and
professionalism.

• Assist with bookkeeping tasks and accurate data entry.

Procure office supplies and oversee inventory management.

What we’re looking for:

• 1-2 years of relevant experience OR a Level 4 or above qualification.

Must be able to use computers and basic software

Previous admin experience preferred

Strong organisation and time management skills

Good communication skills (written and verbal)

Ability to work independently and as part of a team

What we offer:

Hourly rate of $28–$35 depending on experience

• Minimum 30 hours guaranteed.
  

Friendly and supportive team environment

If you’re organised, proactive, and keen to be part of a growing local business, we’d love to hear from you.