Reception & Workplace Support Specialist

JobSpace; Auckland; On-site; NZD 34,000 - 39,000; Full time

Job summary

Novamind Labs Ltd. is seeking a reliable Workplace Support Assistant to join our Auckland office. The role covers reception duties, admin support, and general workplace services to ensure smooth day-to-day operations.

Responsibilities include greeting visitors, handling calls, mail management, document prep, and coordinating meetings and travel. The position requires a minimum of 6 months’ relevant experience and the ability to pass a drug test and background check.

Qualifications

• At least 6 months’ relevant work experience.
• Friendly and reliable with good time management and work ethic.
• Good organisational skills.
• Willing to learn and develop within the industry.
• Sound knowledge of H&S procedures.
• Reliable and hardworking.
• Able to pass a drug test and criminal background check.

Responsibilities

• Greet and welcome visitors, clients, and contractors in a professional and courteous manner.
• Manage the reception area to ensure it remains clean, organised, and welcoming.
• Answer, screen, and direct telephone calls and respond to general enquiries.
• Receive and distribute mail, courier deliveries, and other correspondence.
• Provide administrative support including data entry, filing, scanning, photocopying, and document preparation.
• Maintain office records and supplies, coordinate stationery and kitchen inventory, and do grocery shopping.
• Assist with arranging meetings, travel, and accommodation as required.
• Clean and maintain office workspaces, reception, meeting rooms, kitchen, bathrooms, and common areas.
• Vacuum, mop, dust, and sanitise office furniture, equipment, fixtures, and fittings.
• Empty rubbish and recycling bins and ensure waste is disposed of appropriately.
• Conduct routine workplace inspections and report maintenance, safety, or facility issues promptly.
• Ensure the workplace complies with company hygiene, health, and safety standards.

Skills

Relevant experience

Time management

Reliability

Job description

Novamind Labs Ltd. is seeking a reliable Workplace Support Assistant to join our Auckland office. The role covers reception duties, admin support, and general workplace services to ensure smooth day-to-day operations.

Responsibilities include greeting visitors, handling calls, mail management, document prep, and coordinating meetings and travel. The position requires a minimum of 6 months’ relevant experience and the ability to pass a drug test and background check.