Office Manager / PA

EQUIP Recruitment; Hawke's Bay; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly pay

Immediate start

Friendly team environment

Job summary

EQUIP Recruitment is seeking an experienced Office Manager/PA/Senior Administrator to support the Managing Director and keep the Hawke's Bay office running smoothly. This immediate-start temporary assignment offers potential for longer-term opportunities.

You will manage the MD's diary, prepare reports and documentation, coordinate travel and events, and act as the central point of contact for customers, suppliers and staff across multiple departments.

Qualifications

• Experience in Office Management, PA, EA or senior administration roles.
• Excellent organisational and time management skills.
• StrongMicrosoft Office skills and comfort with business systems.

Responsibilities

• Manage MD's diary, emails, meetings and priorities.
• Prepare correspondence, reports, presentations, and business documentation.
• Coordinate travel, meetings and administrative projects.
• Act as the first point of contact for customers, suppliers and visitors.
• Maintain office systems, records, supplies and documentation.
• Assist with proposals, pricing documents and tender administration.
• Support communication across operations, accounts, workshop and management teams.
• Ensure a professional front-of-house experience and office environment.

Skills

Office management

Executive support

Diary management

Microsoft Office

Customer liaison

Independent working

MS Office Suite

Tools

Microsoft Office Suite

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Are you an experienced Office Manager, PA, or Senior Administrator who thrives in a fast-paced environment? We have an exciting opportunity to join a well-established and growing Hawke's Bay business, providing high-level support to
the Managing Director while keeping the office running smoothly day-to-day. This is an immediate-start temporary assignment with the potential for longer-term opportunities for the right person.

The Role

You'll be the central hub of the business, responsible for executive support, office coordination, reception duties, and customer liaison. No two days will be the same as you work across multiple areas of the business to ensure operations run efficiently.

Key Responsibilities

• Manage the Managing Director's diary, emails, meetings, and priorities.
• Prepare correspondence, reports, presentations, and business documentation.
• Coordinate travel, meetings, and administrative projects.
• Act as the first point of contact for customers, suppliers, and visitors.
• Maintain office systems, records, supplies, and documentation.
• Assist with proposals, pricing documents, and tender administration.
• Support communication across operations, accounts, workshop, and management teams.
• Ensure a professional front-of-house experience and office environment.

What We're Looking For

• Previous experience in Office Management, Personal Assistant, Executive Assistant, or senior administration roles.
• Exceptional organisational and time management skills.
• Strong Microsoft Office skills and confidence using business systems.
• Professional communication skills with a customer-focused approach.
• Ability to juggle multiple priorities and work independently.
• Experience within construction, transport, trade, hire, or industrial sectors would be highly regarded.

What's on Offer?

• Immediate start available
• Variety and responsibility in a busy role
• Friendly and supportive team environment
• Opportunity to showcase your skills with potential for further employment
• Weekly pay

If you're a proactive, highly organised administrator ready to hit the ground running, we'd love to hear from you.