Workplace Support Assistant

NOVAMIND LABS LIMITED; Auckland; On-site; NZD 34,440,000 - 38,573,000; Full time

Job summary

NOVAMIND LABS LIMITED in Auckland, North Island, is seeking a Workplace Support Assistant to handle reception, admin tasks and general workplace support to keep the office running smoothly.

The role requires an organised, reliable person with attention to detail who can greet visitors, manage calls, handle mail and provide routine facilities support. A minimum of 6 months’ experience and knowledge of H&S procedures are preferred.

Qualifications

• At least 6 months’ relevant work experience
• Friendly and reliable with good time management
• Good organisational skills
• Commitment to learning and developing skills
• Sound knowledge of health & safety procedures
• Reliable and hardworking
• Ability to pass a drug test and criminal background check

Responsibilities

• Greet and welcome visitors, clients and contractors in a professional manner
• Manage reception area to stay clean, organised and welcoming
• Answer, screen, and direct telephone calls; respond to general enquiries
• Receive and distribute mail, courier deliveries and other correspondence
• Provide administrative support including data entry, filing, scanning, photocopying and document preparation
• Maintain office records and supplies; coordinate stationery and kitchen inventory
• Arrange meetings, travel and accommodation as required
• Clean and maintain office spaces, including reception, meetings rooms, kitchen and common areas
• Vacuum, mop, dust and sanitise office furniture and equipment
• Empty rubbish and recycling bins and ensure proper waste disposal
• Conduct routine workplace inspections and report maintenance or safety issues
• Ensure the workplace complies with hygiene, health and safety standards

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

NOVAMIND LABS LIMITED – Auckland, North Island

We are looking for a Workplace Support Assistant to join Novamind Labs Ltd. We require an organised and trustworthy individual who is motivated and results-driven. This role is responsible for providing reception, administrative, and workplace support services to ensure the smooth day-to-day operation of the office.

• Greet and welcome visitors, clients, and contractors in a professional and courteous manner.
• Manage the reception area to ensure it remains clean, organised, and welcoming.
• Answer, screen, and direct telephone calls and respond to general enquiries.
• Receive and distribute mail, courier deliveries, and other correspondence.
• Provide administrative support including data entry, filing, scanning, photocopying, and document preparation.

Maintain office records and supplies, coordinate stationery and kitchen inventory, and do grocery shopping.

• Assist with arranging meetings, travel, and accommodation as required.
• Clean and maintain office workspaces, reception, meeting rooms, kitchen, bathrooms, and common areas.
• Vacuum, mop, dust, and sanitise office furniture, equipment, fixtures, and fittings.
• Empty rubbish and recycling bins and ensure waste is disposed of appropriately.
• Conduct routine workplace inspections and report maintenance, safety, or facility issues promptly.
• Ensure the workplace complies with company hygiene, health, and safety standards.

Pay conditions:$25–$28 per hour

Hours of work:A minimum of 30 hours per week is guaranteed.

Skills and experience required:

At least 6 months’ relevant work experience

Friendly and reliable, with good time management skills and an excellent work ethic

Good organisational skills

A commitment to learning and developing your skills within the industry

Sound knowledge of H&S procedures

Reliable and hardworking

Be able to pass a drug test and criminal background check

Location : Auckland

This is a permanent, full-time position.