Office Administration

Find Recruitment; Wellington; On-site; NZD 42,000 - 64,000; Full time

Benefits offered by this job

Varied role within a growing business

Ownership opportunities

Supportive environment

CBD location

Job summary

Find Recruitment – Wellington, North Island is recruiting an experienced Office Administrator for a small but growing business in Wellington's CBD. This is a fully office-based role, offering the chance to play a key part in day-to-day office operations andclient interactions.

You will welcome clients, manage calls and emails, prepare invoices and reconcile accounts, maintain records and coordinate meetings, while supporting the wider team with ad hoc tasks.

Qualifications

• Previous office administration or similar experience.
• Excellent written and verbal communication skills.
• A warm, professional and confident approach with clients.
• Strong organisational and time-management skills.
• Good numerical accuracy.
• Experience with invoicing and reconciliations.
• Confidence using common office and accounting software.
• A practical, team-focused attitude and willingness to help.
• Discretion when handling confidential information.

Responsibilities

• Welcoming clients and responding to enquiries
• Managing incoming calls, emails and general correspondence
• Providing broad administrative support across the business
• Preparing invoices and completing account reconciliations
• Maintaining accurate records and filing systems
• Ordering office supplies and keeping the kitchen stocked
• Coordinating meetings, appointments and office activities
• Supporting the wider team with ad hoc tasks as required

Skills

Office admin

Communication

Client-facing

Organisational

Attention to detail

Numerical accuracy

Invoicing

Accounting basics

Confidentiality

Tools

Accounting software

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Find Recruitment – Wellington, North Island

We are recruiting an experienced Office Administrator for a small but growing business based in Wellington's CBD.

This is a varied, hands-on position offering the opportunity to play an important role in the day-to-day running of the office. Alongside providing broad administrative support, you will be a key point of contact for clients and help maintain a welcoming, well-organised workplace.

Key responsibilities

• Welcoming clients and responding to enquiries


• Managing incoming calls, emails and general correspondence


• Providing broad administrative support across the business


• Preparing invoices and completing account reconciliations


• Maintaining accurate records and filing systems


• Ordering office supplies and keeping the kitchen stocked


• Coordinating meetings, appointments and office activities


• Supporting the wider team with ad hoc tasks as required

About you

To succeed in this role, you will be organised, dependable and proactive, with the ability to manage competing priorities while maintaining strong attention to detail.

You will ideally bring:

• Previous office administration or similar experience


• Excellent written and verbal communication skills


• A warm, professional and confident approach with clients


• Strong organisational and time-management skills


• Good numerical accuracy


• Experience with invoicing and reconciliations


• Confidence using common office and accounting software


• A practical, team-focused attitude and willingness to help


• Discretion when handling confidential information

What's on offer

• A varied role within a growing business


• The opportunity to take ownership and make a genuine contribution


• A supportive, close-knit working environment


• A convenient Wellington CBD location

This is a fully office-based role and will suit someone who enjoys being at the centre of a busy workplace and working closely with both clients and colleagues.