Office Reception & Workplace Support Specialist

NOVAMIND LABS LIMITED; Auckland; On-site; NZD 34,440,000 - 38,573,000; Full time

Job summary

NOVAMIND LABS LIMITED in Auckland, North Island, is seeking a Workplace Support Assistant to handle reception, admin tasks and general workplace support to keep the office running smoothly.

The role requires an organised, reliable person with attention to detail who can greet visitors, manage calls, handle mail and provide routine facilities support. A minimum of 6 months’ experience and knowledge of H&S procedures are preferred.

Qualifications

• At least 6 months’ relevant work experience
• Friendly and reliable with good time management
• Good organisational skills
• Commitment to learning and developing skills
• Sound knowledge of health & safety procedures
• Reliable and hardworking
• Ability to pass a drug test and criminal background check

Responsibilities

• Greet and welcome visitors, clients and contractors in a professional manner
• Manage reception area to stay clean, organised and welcoming
• Answer, screen, and direct telephone calls; respond to general enquiries
• Receive and distribute mail, courier deliveries and other correspondence
• Provide administrative support including data entry, filing, scanning, photocopying and document preparation
• Maintain office records and supplies; coordinate stationery and kitchen inventory
• Arrange meetings, travel and accommodation as required
• Clean and maintain office spaces, including reception, meetings rooms, kitchen and common areas
• Vacuum, mop, dust and sanitise office furniture and equipment
• Empty rubbish and recycling bins and ensure proper waste disposal
• Conduct routine workplace inspections and report maintenance or safety issues
• Ensure the workplace complies with hygiene, health and safety standards

Job description

NOVAMIND LABS LIMITED in Auckland, North Island, is seeking a Workplace Support Assistant to handle reception, admin tasks and general workplace support to keep the office running smoothly.

The role requires an organised, reliable person with attention to detail who can greet visitors, manage calls, handle mail and provide routine facilities support. A minimum of 6 months’ experience and knowledge of H&S procedures are preferred.