Travel‑Ready Facilities & Office Operations Coordinator

CGR Services; Auckland; On-site; NZD 70,000 - 77,000; Full time

Benefits offered by this job

Five weeks annual leave

Income Protection and Critical Illness

Inclusive workplace culture

Job summary

NZTA| Waka Kotahi in Auckland is seeking a Facilities Coordinator to support the Support Services Manager. This permanent, office-based role ensures our corporate offices are maintained to a high standard and safe, productive workplaces across NZ.

You'll manage contractors, oversee maintenance, travel between regional offices, contribute to facilities plans, and provide back-up workplace support, reflecting Kotahitanga and a collaborative team culture.

Qualifications

• Understanding of building maintenance, office operations, and supplier management.
• Experience in facilities, property, or a related field; office move planning is a plus.
• Knowledge of health, safety, and security practices in office environments.
• Strong relationship management and ability to collaborate with contractors.
• Organised, proactive, and able to handle competing demands.
• Proficiency in Microsoft Office and administrative tasks.
• Full NZ driver's licence and willingness to travel across the region.

Responsibilities

• Ensure our office environments are maintained to a high standard.
• Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards are met.
• Initiate ordering, purchasing or quotes for work or supplies and validate completion.
• Support the development of facilities management plans and schedules for sites.
• Provide accurate and timely reporting on facilities-related metrics.
• Work closely with Corporate Property partners and build relationships with NZTA staff and building occupants.
• Collaborate with NZTA Health Safety & Wellbeing, and Security teams to ensure facilities meet requirements.
• Contribute to the development and improvement of consistent facilities management practices.
• Provide support and cover for other workplace support functions as required.

Skills

Building maintenance understanding

Supplier management

Microsoft Office

Driver licence

Tools

Microsoft Office

Job description

NZTA| Waka Kotahi in Auckland is seeking a Facilities Coordinator to support the Support Services Manager. This permanent, office-based role ensures our corporate offices are maintained to a high standard and safe, productive workplaces across NZ.

You'll manage contractors, oversee maintenance, travel between regional offices, contribute to facilities plans, and provide back-up workplace support, reflecting Kotahitanga and a collaborative team culture.