Facilities Coordinator

NZ Transport Agency Waka Kotahi; Auckland; On-site; NZD 70,000 - 77,000; Full time

Benefits offered by this job

Five weeks annual leave

Income protection

Inclusive workplace culture

Job summary

NZTA Waka Kotahi is seeking a Facilities Coordinator in Auckland to support the Support Services Manager in maintaining high-standard office facilities across multiple sites. You will manage contractor relationships, oversee maintenance and compliance with health, safety and security standards, and travel regionally as needed.

You'll collaborate with Corporate Property, Health Safety & Wellbeing, and Security teams, provide local facilities support, and contribute to developing facilities plans

Qualifications

• Understanding of building maintenance, office operations, and supplier management.
• Experience in facilities, property, or related field; planning office moves or minor fit-outs is a plus.
• Sound knowledge of health and safety, and security practices for offices and contractors.

Responsibilities

• Maintain high-standard office environments across multiple sites.
• Oversee contractor relationships and service providers to meet agreed standards.
• Arrange orders, quotes, and track completion of work or supplies.
• Support facilities management plans and site schedules.
• Provide accurate reporting on facilities metrics.
• Collaborate with Corporate Property, Health Safety & Wellbeing, and Security teams.

Skills

Facilities management

Supplier management

Stakeholder management

Organisational skills

Microsoft Office

NZ driving licence

Tools

Driver licence management

Job description

• Ensure safe, productive and sustainable workplaces across NZTA
• Manage facilities and contractor relationships across multiple sites
• Be part of a collaborative and high-performing support team
• Location: Auckland (for Upper North Island offices)
• This position is office based

Te Whiwhinga mahi | The opportunity

We’re looking for a Facilities Coordinator to provide key support to the Support Services Manager to ensure our corporate office facilities are maintained to a high standard. In this role, you’ll manage contractor relationships, oversee maintenance activities, and ensure compliance with health, safety, and security standards - contributing to the smooth running of our Office.

You’ll work closely with our NZTA Corporate Property, Health Safety & Wellbeing, and Security partners to provide on-the-ground support and oversight for maintenance works, development projects and office moves.

You’ll provide local facilities support across multiple sites, requiring regular travel between offices in your region. As a valued team player, you’ll also provide back up Workplace support as required, reflecting our commitment to Kotahitanga – working as one.

Key responsibilities include:

• Ensure our office environments are maintained to a high standard
• Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards at met
• Initiate ordering, purchasing or quotes for work or supplies and validate completion.
• Support the development of facilities management plans and schedules for sites.
• Provide accurate and timely reporting on facilities-related metrics.
• Work closely with our Corporate Property partners, and build and maintain strong relationships with our NZTA staff, subtenants and other building occupants
• Work in partnership with NZTA Health Safety & Wellbeing, and Security teams and other partners to ensure facilities meet relevant requirements.
• Contribute to the development and improvement of consistent facilities management practices.
• Provide support and cover for other workplace support functions as required.

We are seeking to appoint at a salary between $69,606 - $77,340 of the band, commensurate with skills and experience.

Position Description

Ko koe tēnei | About you

To be successful in this role, you will bring:

• Understanding of building maintenance, office operations, and supplier management.
• Previous experience in facilities, property, or a related field. Experience in planning office moves or minor fit-outs is a plus.
• Sound knowledge of health and safety, and security practices related to office environments and service and trade contractors.
• Strong relationship and stakeholder management skills, with experience in contractor relationships.
• Confident, organised, and able to manage competing demands with practical judgement
• Proficient in Microsoft Office and confident handling administration tasks.
• Clean, full NZ driver licence, and the ability to travel confidently to office sites across the region

You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Māori and promote tikanga and Te Reo Māori. You will also have knowledge of, or a willingness to gain an appreciation of Te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public service.

Mō mātou | About us

You’ll be part of the Te Ama – Commercial and Corporate group, which provides essential business planning, financial, legal, and corporate services to support NZTA Waka Kotahi’s performance. The Support Services Team plays a key role in enabling the organisation to operate efficiently and effectively.

Ka whiwhi koe i te aha | What you will get in return

At NZTA Waka Kotahi, we offer a competitive salary and benefits package, including:

• Five weeks annual leave
• Income Protection and Critical Illness Insurance for permanent employees
• A supportive and inclusive workplace culture

Rā Katinga | Applications close:

17 September 2026

For further information, email: [e-mail]

To be considered for this position you must have a legal right to live and work in New Zealand.

Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time.