Facilities Coordinator

Waka Kotahi NZ Transport Agency; Auckland; Hybrid; NZD 70,000 - 77,000; Full time

Benefits offered by this job

Five weeks annual leave

Income protection

Critical illness insurance

Supportive and inclusive workplace

Job summary

Waka Kotahi NZ Transport Agency in Auckland seeks a Facilities Coordinator to maintain our office environments, manage contractor relationships, and oversee maintenance across multiple sites. You will travel regionally and support office moves and facilities development.

The role requires a practical understanding of health, safety and security in office settings, strong stakeholder management, and proficiency with Microsoft Office.

Qualifications

• Understanding of building maintenance, office operations, and supplier management.

Responsibilities

• Ensure our office environments are maintained to a high standard.
• Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards are met.
• Initiate ordering, purchasing or quotes for work or supplies and validate completion.
• Support the development of facilities management plans and schedules for sites.
• Provide accurate and timely reporting on facilities-related metrics.
• Work closely with Corporate Property partners, and build and maintain relationships with NZTA staff, subtenants and other building occupants.
• Collaborate with Health Safety & Wellbeing, and Security teams to meet requirements.
• Contribute to the development and improvement of consistent facilities management practices.
• Provide support and cover for other workplace support functions as required.

Skills

Maintenance

Office operations

Supplier management

Project planning

Health & safety

Stakeholder management

Time management

Driving licence

Microsoft Office

Tools

Microsoft Office

Job description

Te Whiwhinga mahi | The opportunity

Ensure safe, productive and sustainable workplaces across NZTA Manage facilities and contractor relationships across multiple sites Be part of a collaborative and high-performing support team Location: Auckland (for Upper North Island offices) This position is office based

We’re looking for a Facilities Coordinator to provide key support to the Support Services Manager to ensure our corporate office facilities are maintained to a high standard. In this role, you’ll manage contractor relationships, oversee maintenance activities, and ensure compliance with health, safety, and security standards - contributing to the smooth running of our Office. You’ll work closely with our NZTA Corporate Property, Health Safety & Wellbeing, and Security partners to provide on-the-ground support and oversight for maintenance works, development projects and office moves. You’ll provide local facilities support across multiple sites, requiring regular travel between offices in your region. As a valued team player, you’ll also provide back up Workplace support as required, reflecting our commitment to Kotahitanga – working as one.

Key responsibilities include:

• Ensure our office environments are maintained to a high standard
• Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards at met
• Initiate ordering, purchasing or quotes for work or supplies and validate completion.
• Support the development of facilities management plans and schedules for sites.
• Provide accurate and timely reporting on facilities-related metrics.
• Work closely with our Corporate Property partners, and build and maintain strong relationships with our NZTA staff, subtenants and other building occupants
• Work in partnership with NZTA Health Safety & Wellbeing, and Security teams and other partners to ensure facilities meet relevant requirements.
• Contribute to the development and improvement of consistent facilities management practices.
• Provide support and cover for other workplace support functions as required.

We are seeking to appoint at a salary between $69,606 - $77,340 of the band, commensurate with skills and experience.

You will find out more about the role here: Position Description

Ko koe tēnei | About you

To be successful in this role, you will bring:

• Understanding of building maintenance, office operations, and supplier management.
• Previous experience in facilities, property, or a related field.
• Experience in planning office moves or minor fit-outs is a plus.
• Sound knowledge of health and safety, and security practices related to office environments and service and trade contractors.
• Strong relationship and stakeholder management skills, with experience in contractor relationships.
• Confident, organised, and able to manage competing demands with practical judgement
• Proficient in Microsoft Office and confident handling administration tasks.
• Clean, full NZ driver licence, and the ability to travel confidently to office sites across the region

Mō mātou | About us

You’ll be part of the Te Ama – Commercial and Corporate group, which provides essential business planning, financial, legal, and corporate services to support NZTA Waka Kotahi’s performance. The Support Services Team plays a key role in enabling the organisation to operate efficiently and effectively.

Ka whiwhi koe i te aha | What you will get in return

At NZTA Waka Kotahi, we offer a competitive salary and benefits package, including:

• Five weeks annual leave
• Income Protection and Critical Illness Insurance for permanent employees
• A supportive and inclusive workplace culture

Ko wai mātou | About us

At Waka Kotahi NZ Transport Agency, it all starts with our people. The organisation's performance and success depends on the people who choose to make this a great place to work and make a difference for Aotearoa. Waka Kotahi has a strong future focus, understanding that new technologies and changing customer expectations mean the transport system we know today will not be the one we deliver in ten years time.

Applications close: 17 September 2026

For further information, email: [e-mail]

To be considered for this position you must have a legal right to live and work in NewZealand.

Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values.

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Please note that we may begin shortlisting as we receive applications.

We encourage early applications as we may withdraw the advertising at any time.