Facilities & Admin Coordinator – Travel & Site Support

Waka Kotahi NZ Transport Agency; Hamilton; On-site; NZD 65,000 - 76,000; Full time

Benefits offered by this job

Five weeks annual leave

Income Protection

Critical Illness Insurance

Job summary

Waka Kotahi NZ Transport Agency is seeking a Workplace and Administration Support Officer to deliver professional support services to staff, enabling them to succeed in the core business. You’ll manage workplace functions and provide administration and/or travel coordination support to help ensure smooth office operations.

Role is based in Hamilton, 12-month fixed term / Secondment, with responsibilities spanning facilities, admin and visitor management, plus a focus on health and safety and

Qualifications

• Experience in facilities support, administration, and travel coordination.
• Strong customer service and communication skills, ability to prioritise, and thrive in a fast paced environment.
• A clean NZ driver licence, and confidence driving a range of passenger vehicles.
• Strong Microsoft Office and digital skills, with technical problem-solving skills, and confidence in learning new systems.
• Ability to work well in a team and take accountability for self-development.
• Knowledge of Te Ao Māori and promote tikanga and Te Reo Māori.
• Knowledge of Te Tiriti o Waitangi as it applies in the public service.

Responsibilities

• Maintaining a high standard of core building and office facilities
• Completing workplace requests, and provide first level site support including digital and technical support
• Supporting site health and safety, including building site inductions and orientations
• Supporting our office security procedures and processes
• Supporting day to day fleet management
• Providing professional visitor management services
• Providing professional administrative services, including meeting and event support, document preparation, and invoice processing

Skills

Customer service

Communication

Prioritisation

Teamwork

Problem-solving

Driver licence

Tools

Microsoft Office

Job description

Waka Kotahi NZ Transport Agency is seeking a Workplace and Administration Support Officer to deliver professional support services to staff, enabling them to succeed in the core business. You’ll manage workplace functions and provide administration and/or travel coordination support to help ensure smooth office operations.

Role is based in Hamilton, 12-month fixed term / Secondment, with responsibilities spanning facilities, admin and visitor management, plus a focus on health and safety and