Facilities Coordinator

CGR Services; Auckland; On-site; NZD 70,000 - 77,000; Full time

Benefits offered by this job

Five weeks annual leave

Income Protection and Critical Illness

Inclusive workplace culture

Job summary

NZTA| Waka Kotahi in Auckland is seeking a Facilities Coordinator to support the Support Services Manager. This permanent, office-based role ensures our corporate offices are maintained to a high standard and safe, productive workplaces across NZ.

You'll manage contractors, oversee maintenance, travel between regional offices, contribute to facilities plans, and provide back-up workplace support, reflecting Kotahitanga and a collaborative team culture.

Qualifications

• Understanding of building maintenance, office operations, and supplier management.
• Experience in facilities, property, or a related field; office move planning is a plus.
• Knowledge of health, safety, and security practices in office environments.
• Strong relationship management and ability to collaborate with contractors.
• Organised, proactive, and able to handle competing demands.
• Proficiency in Microsoft Office and administrative tasks.
• Full NZ driver's licence and willingness to travel across the region.

Responsibilities

• Ensure our office environments are maintained to a high standard.
• Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards are met.
• Initiate ordering, purchasing or quotes for work or supplies and validate completion.
• Support the development of facilities management plans and schedules for sites.
• Provide accurate and timely reporting on facilities-related metrics.
• Work closely with Corporate Property partners and build relationships with NZTA staff and building occupants.
• Collaborate with NZTA Health Safety & Wellbeing, and Security teams to ensure facilities meet requirements.
• Contribute to the development and improvement of consistent facilities management practices.
• Provide support and cover for other workplace support functions as required.

Skills

Building maintenance understanding

Supplier management

Microsoft Office

Driver licence

Tools

Microsoft Office

Job description

Te Whiwhinga mahi | The opportunity

We're looking for a Facilities Coordinator to provide key support to the Support Services Manager to ensure our corporate office facilities are maintained to a high standard.

Permanent role based in Auckland (for Upper North Island offices).

This position is office based.

Ensure safe, productive and sustainable workplaces across NZTA.

Be part of a collaborative and high-performing support team.

In this role, you'll manage contractor relationships, oversee maintenance activities, and ensure compliance with health, safety, and security standards - contributing to the smooth running of our Office. You'll work closely with our NZTA Corporate Property, Health Safety & Wellbeing, and Security partners to provide on-the-ground support and oversight for maintenance works, development projects and office moves.

You’ll provide local facilities support across multiple sites, requiring regular travel between offices in your region. As a valued team player, you’ll also provide back up Workplace support as required, reflecting our commitment to Kotahitanga - working as one.

Key responsibilities include:

• Ensure our office environments are maintained to a high standard
• Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards at met
• Initiate ordering, purchasing or quotes for work or supplies and validate completion.
• Support the development of facilities management plans and schedules for sites.
• Provide accurate and timely reporting on facilities-related metrics.
• Work closely with our Corporate Property partners, and build and maintain strong relationships with our NZTA staff, subtenants and other building occupants
• Work in partnership with NZTA Health Safety & Wellbeing, and Security teams and other partners to ensure facilities meet relevant requirements.
• Contribute to the development and improvement of consistent facilities management practices.
• Provide support and cover for other workplace support functions as required.

We are seeking to appoint at a salary between $69,606 - $77,340 of the band, commensurate with skills and experience.

Ko koe tēnei | About you

To be successful in this role, you will bring:

• Understanding of building maintenance, office operations, and supplier management.
• Previous experience in facilities, property, or a related field. Experience in planning office moves or minor fit-outs is a plus.
• Sound knowledge of health and safety, and security practices related to office environments and service and trade contractors.
• Strong relationship and stakeholder management skills, with experience in contractor relationships.
• Confident, organised, and able to manage competing demands with practical judgement
• Proficient in Microsoft Office and confident handling administration tasks.
• Clean, full NZ driver licence, and the ability to travel confidently to office sites across the region

You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Māori and promote tikanga and Te Reo Māori. You will also have knowledge of, or a willingness to gain an appreciation of Te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public service.

Mō mātou | About us

You'll be part of the Te Ama - Commercial and Corporate group, which provides essential business planning, financial, legal, and corporate services to support NZTA Waka Kotahi's performance. The Support Services Team plays a key role in enabling the organisation to operate efficiently and effectively.

Ka whiwhi koe i te aha | What you will get in return

• Five weeks annual leave
• Income Protection and Critical Illness Insurance for permanent employees
• A supportive and inclusive workplace culture

Applications close : 17 September 2026

To be considered for this position you must have a legal right to live and work in New Zealand.

NZTA| Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process. Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time.

For further information, email: [e-mail]