Multi-Site Facilities Coordinator | Contractor Oversight

Waka Kotahi NZ Transport Agency; Auckland; Hybrid; NZD 70,000 - 77,000; Full time

Benefits offered by this job

Five weeks annual leave

Income protection

Critical illness insurance

Supportive and inclusive workplace

Job summary

Waka Kotahi NZ Transport Agency in Auckland seeks a Facilities Coordinator to maintain our office environments, manage contractor relationships, and oversee maintenance across multiple sites. You will travel regionally and support office moves and facilities development.

The role requires a practical understanding of health, safety and security in office settings, strong stakeholder management, and proficiency with Microsoft Office.

Qualifications

• Understanding of building maintenance, office operations, and supplier management.

Responsibilities

• Ensure our office environments are maintained to a high standard.
• Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards are met.
• Initiate ordering, purchasing or quotes for work or supplies and validate completion.
• Support the development of facilities management plans and schedules for sites.
• Provide accurate and timely reporting on facilities-related metrics.
• Work closely with Corporate Property partners, and build and maintain relationships with NZTA staff, subtenants and other building occupants.
• Collaborate with Health Safety & Wellbeing, and Security teams to meet requirements.
• Contribute to the development and improvement of consistent facilities management practices.
• Provide support and cover for other workplace support functions as required.

Skills

Maintenance

Office operations

Supplier management

Project planning

Health & safety

Stakeholder management

Time management

Driving licence

Microsoft Office

Tools

Microsoft Office

Job description

Waka Kotahi NZ Transport Agency in Auckland seeks a Facilities Coordinator to maintain our office environments, manage contractor relationships, and oversee maintenance across multiple sites. You will travel regionally and support office moves and facilities development.

The role requires a practical understanding of health, safety and security in office settings, strong stakeholder management, and proficiency with Microsoft Office.