Strategic Executive Assistant to the CEO

Arowhenua Whānau Services; Temuka; On-site; NZD 64,000 - 88,000; Full time

Job summary

Arowhenua Whānau Services is seeking an experienced Executive Assistant to provide dedicated executive support to the Chief Executive and collaborate with the Senior Leadership Team. You will manage complex diaries, prioritise engagements, prepare reports and briefing papers, and coordinate meetings and events, while handling confidential information with discretion and professionalism.

This role offers 0.8 FTE in a kaupapa Māori health and community services context, supporting leadership to

Qualifications

• Experience as an Executive Assistant supporting C-suite or senior leaders.
• Advanced diary/calendar management experience.
• Excellent written communication and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Strong planning, organization and coordination capabilities.

Responsibilities

• Complex diary and calendar management.
• Managing competing priorities and commitments.
• Executive correspondence and communications.
• Preparation of reports, presentations, briefing papers and executive documents.
• Drafting, formatting and QA of organizational documents.
• Coordination of leadership meetings, workshops and events.
• Monitoring actions, priorities and follow-up activities.
• Maintaining confidential records and information.
• Supporting organizational projects and initiatives.
• Coordinating information requests across SLT.

Skills

Diary management

Microsoft Office

Communication

Discretion

Digital literacy

Tools

Outlook

Word

PowerPoint

Teams

Excel

Job description

Arowhenua Whānau Services is seeking an experienced Executive Assistant to provide dedicated executive support to the Chief Executive and collaborate with the Senior Leadership Team. You will manage complex diaries, prioritise engagements, prepare reports and briefing papers, and coordinate meetings and events, while handling confidential information with discretion and professionalism.

This role offers 0.8 FTE in a kaupapa Māori health and community services context, supporting leadership to