Part-Time Executive Administrator Whānau-Centred Ops

Te Tohu o Te Ora; Whakatāne; On-site; NZD 45,000 - 60,000; Part time

Benefits offered by this job

Staff benefits (eligibility)

Job summary

Te Tohu o Te Ora is seeking an Executive Administrator to join the Te Kupenga Aroha team in Whakatāne. This part-time role (35–40 hours per week) supports the Executive Manager and broader team to ensure efficient operations, confidentiality, and effective service delivery for whānau.

The successful candidate will manage calendars, meetings, travel, meetings notes and correspondence, while coordinating with contractors and suppliers.

Qualifications

• Excellent communication and relationship-building skills.
• Strong planning, organisation and problem-solving abilities.
• Ability to handle information confidentially and work with discretion.

Responsibilities

• Support Executive Manager and team with smooth operations.
• Manage calendars, meetings, travel, bookings and minutes; maintain digital systems.
• Prepare documents and reports to a high standard; assist with procurement and IT requests.
• Coordinate with internal teams and external partners; support audits and risk management.

Skills

Excellent communication

Interpersonal skills

Planning & organisation

Discretion & confidentiality

Report writing

Education

Business Administration or equivalent

Job description

Te Tohu o Te Ora is seeking an Executive Administrator to join the Te Kupenga Aroha team in Whakatāne. This part-time role (35–40 hours per week) supports the Executive Manager and broader team to ensure efficient operations, confidentiality, and effective service delivery for whānau.

The successful candidate will manage calendars, meetings, travel, meetings notes and correspondence, while coordinating with contractors and suppliers.