Executive Assistant

Oranga Tamariki—Ministry for Children; Wellington; Hybrid; NZD 68,000 - 76,000; Full time

Benefits offered by this job

Flexible work options

Training & development

Wellbeing program

Job summary

Oranga Tamariki—Ministry for Children in Wellington is seeking an Executive Assistant to provide high-quality executive and administrative support across the People, Culture & Enabling Services unit. You will manage calendars, coordinate meetings, travel, and prepare materials while ensuring leaders stay focused on priorities.

The role is fixed-term until 30 June 2027, based in Wellington with flexible working arrangements after training.

Qualifications

• Proven Executive Assistant or Personal Assistant experience supporting multiple senior leaders.
• Experience coordinating calendars, meetings, and travel in a complex org.
• Strong organizational skills and ability to manage fluctuating workloads.
• Excellent written and verbal communication; high integrity and discretion.
• Proactive, solutions-focused mindset with stakeholder engagement skills.
• Proficient with Microsoft Office and digital collaboration tools.
• Understanding of tikanga Māori and Pacific cultures.

Responsibilities

• Managing calendars, meetings, and competing priorities for multiple leaders
• Coordinating leadership team meetings, agendas, papers, and action tracking
• Arranging travel, accommodation, and event logistics
• Preparing correspondence, presentations, reports, and meeting materials
• Supporting business planning, team coordination, and workflow management
• Providing financial and administrative support, including processing invoices and purchase orders
• Maintaining effective systems and processes that support efficient ways of working
• Building strong relationships with stakeholders across the organisation
• Handling sensitive information with discretion and professionalism

Skills

Executive support

Multiple leaders

Organizational skills

Written communication

Verbal communication

Discretion

Proactive mindset

Stakeholder management

Microsoft Office

Digital collaboration tools

Tikanga Māori

Pacific cultures

Tools

Microsoft Office

Digital collaboration tools

Job description

Executive Assistant – People, Culture & Enabling Services Wellington based opportunity Fixed term, full time until 30 June 2027

This is a busy and varied role providing high-quality executive and administrative support across a number of Tier 3 leaders. You'll enjoy being at the centre of the action, helping keep priorities on track, coordinating activities across teams, and contributing to a positive and efficient working environment.

Mō te tūnga | About the role

As the Executive Assistant, you'll provide seamless support to multiple Tier 3 managers across the People, Culture & Enabling Services (PC&E) business unit. You'll be a trusted point of coordination, managing competing demands, building strong relationships, and ensuring leaders are well supported to deliver on organisational priorities. This role will also assist with duties across the wider PC&E team.

• Managing calendars, meetings, and competing priorities for multiple leaders
• Coordinating leadership team meetings, agendas, papers, and action tracking
• Arranging travel, accommodation, and event logistics
• Preparing correspondence, presentations, reports, and meeting materials
• Supporting business planning, team coordination, and workflow management
• Providing financial and administrative support, including processing invoices and purchase orders
• Maintaining effective systems and processes that support efficient ways of working
• Building strong relationships with stakeholders across the organisation
• Handling sensitive information with discretion and professionalism

This role is based in our Wellington National Office with flexible working arrangements available once training is complete. Due to the operational requirements and dynamic nature of the role, it will be beneficial for you to have the close support of the team around you. Candidates for this role are required to already be based in Wellington or be willing to relocate to Wellington for this opportunity.

Ngā pūmanawatanga ōu | What you will bring

You'll be a highly organised professional who thrives in a collaborative environment and can confidently support several senior leaders at once. You will possess a high level of integrity and professionalism with proactive self-management skills, including working effectively without direct supervision, managing and organising fluctuating workloads in sometimes stressful situations.

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administration role
• Experience supporting multiple leaders in a complex organisation
• Exceptional organisational skills and the ability to manage competing priorities
• Strong written and verbal communication skills
• Excellent judgement, discretion, and attention to detail
• A proactive, solutions-focused mindset
• Strong relationship management and stakeholder engagement skills
• Confidence using Microsoft Office and digital collaboration tools
• Understanding and appreciation of cross-cultural practices in particular; knowledge of tikanga Māori, and Pacific peoples’ culture

Nōu te rourou | What's in it for you

Oranga Tamariki offers a step-based remuneration package, that offers progression annually for experience through tenure. Annual remuneration for this position starts between $68,371 and $75,501 pro rated dependant on experience.

We also offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. To see all the benefits of working for Oranga Tamariki, please visit https://mahi.orangatamariki.govt.nz/working-with-us/employee-benefits/

Applications for this role close at midnight on Thursday 29 October 2026.