Executive Assitant

Madisonrecruitment; Auckland; On-site; NZD 75,000 - 120,000; Full time

Job summary

Madisonrecruitment in Auckland seeks an experienced Executive Assistant – CEO to provide high-level executive and governance support. Based in our Auckland head office, the role also acts as company secretary, ensuring smooth operation of the office and robust board governance.

You will manage the CEO and Chair's diary, coordinate travel, meetings, and events, and oversee budgets and administrative systems.

Qualifications

• Extensive experience in a senior Executive Support, or Corporate Governance role.
• Proven experience handling highly confidential and sensitive information.
• Exceptional organisational, planning, and project management skills.
• Strong relationship management and stakeholder engagement capability.
• Excellent written and verbal communication skills.
• Demonstrated ability to influence, collaborate, and build trusted relationships across all levels.
• Strong business acumen and understanding of organisational operations.
• Outstanding attention to detail and accuracy.
• Advanced MS Office skills, particularly Word, PowerPoint, and Excel.
• Ability to travel and work the occasional weekend event.

Responsibilities

• Provide comprehensive executive support to the CEO, Chair, and Board.
• Manage CEO communications, correspondence, reporting, and diary commitments.
• Coordinate executive travel, accommodation, meetings, and events.
• Manage CEO and Auckland Office budgets and cost centres.
• Oversee office administration systems and processes for the Auckland Head Office.
• Coordinate corporate hospitality programmes and stakeholder engagement activities.
• Serve as Company Secretary
• Coordinate Board and committee meetings, including agendas, papers, and logistics and manage board documentation.
• Record and maintain accurate meeting minutes and governance records.

Skills

Executive support

Corporate governance

Confidential information handling

Organisation & planning

Stakeholder engagement

Communication skills

Relationship building

Business acumen

Attention to detail

Travel coordination

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Executive Assistant – CEO
Based in Auckland this is a unique temporary opportunity to play a pivotal role providing high level executive and governance support to the CEO, the Chair and Directors of the board to be effective in their roles. The role also acts as the company secretary.
The role is critical in ensuring the smooth operation of the Auckland head office.

Executive & Company Support

• Provide comprehensive executive support to the CEO, Chair, and Board.
• Manage CEO communications, correspondence, reporting, and diary commitments.
• Coordinate executive travel, accommodation, meetings, and events.
• Manage CEO and Auckland Office budgets and cost centres.
• Oversee office administration systems and processes for the Auckland Head Office.
• Coordinate corporate hospitality programmes and stakeholder engagement activities.
• Serve as Company Secretary
• Coordinate Board and committee meetings, including agendas, papers, and logistics and manage board documentation.
• Record and maintain accurate meeting minutes and governance records.

Essential Experience & Skills

• Extensive experience in a senior Executive Support, or Corporate Governance role.
• Proven experience handling highly confidential and sensitive information.
• Exceptional organisational, planning, and project management skills.
• Strong relationship management and stakeholder engagement capability.
• Excellent written and verbal communication skills.
• Demonstrated ability to influence, collaborate, and build trusted relationships across all levels.
• Strong business acumen and understanding of organisational operations.
• Outstanding attention to detail and accuracy.
• Advanced Microsoft Office skills, particularly Word, PowerPoint, and Excel.
• Ability to prioritise multiple tasks and work effectively under pressure.
• Must be able to travel and work the occasional weekend event