Strategic Executive Assistant to Health Leaders

health; Wellington; On-site; NZD 65,000 - 87,000; Full time

Job summary

Ministry of Health Wellington seeks an Executive Assistant to support three senior leaders within the Performance & Governance group. You will manage diaries, communications, and day-to-day coordination to keep leaders focused on improving health outcomes for New Zealanders.

As a trusted partner, you will coordinate meetings, travel, and deliverables, prepare briefing materials, and build strong relationships across the Ministry and health sector while contributing to process improvements.

Qualifications

• Experience as an Executive Assistant, Personal Assistant, or in a similar support role, ideally with an understanding of the machinery of government and public sector environments.
• Exceptional organisational skills, with the ability to manage competing priorities, think ahead, and deliver high-quality work in a fast-paced environment.
• Strong communication and relationship management skills, with the confidence to build effective relationships and work with stakeholders at all levels.
• A proactive and solutions-focused approach, using initiative, sound judgement, and advanced Microsoft Office skills to support senior leaders while maintaining a high level of professionalism, accuracy, and confidentiality.

Responsibilities

• Provide proactive executive support to three senior leaders, managing diaries, communications, priorities, and day-to-day coordination.
• Coordinate meetings, events, travel, and key deliverables, ensuring actions, deadlines, and commitments remain on track.
• Prepare high-quality reports, presentations, correspondence, and briefing materials while building strong relationships across the Ministry and wider health sector.
• Contribute to continuous improvement by enhancing administrative processes, collaborating with leadership support teams, and helping deliver the group's work programme.

Skills

Executive support

Organisational skills

Communication

Relationship management

Proactive/solutions

Tools

Microsoft Office

Job description

Ministry of Health Wellington seeks an Executive Assistant to support three senior leaders within the Performance & Governance group. You will manage diaries, communications, and day-to-day coordination to keep leaders focused on improving health outcomes for New Zealanders.

As a trusted partner, you will coordinate meetings, travel, and deliverables, prepare briefing materials, and build strong relationships across the Ministry and health sector while contributing to process improvements.