Executive Assistant To The (CE)

Arowhenua Whānau Services; Temuka; On-site; NZD 64,000 - 88,000; Full time

Job summary

Arowhenua Whānau Services is seeking an experienced Executive Assistant to provide dedicated executive support to the Chief Executive and collaborate with the Senior Leadership Team. You will manage complex diaries, prioritise engagements, prepare reports and briefing papers, and coordinate meetings and events, while handling confidential information with discretion and professionalism.

This role offers 0.8 FTE in a kaupapa Māori health and community services context, supporting leadership to

Qualifications

• Experience as an Executive Assistant supporting C-suite or senior leaders.
• Advanced diary/calendar management experience.
• Excellent written communication and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Strong planning, organization and coordination capabilities.

Responsibilities

• Complex diary and calendar management.
• Managing competing priorities and commitments.
• Executive correspondence and communications.
• Preparation of reports, presentations, briefing papers and executive documents.
• Drafting, formatting and QA of organizational documents.
• Coordination of leadership meetings, workshops and events.
• Monitoring actions, priorities and follow-up activities.
• Maintaining confidential records and information.
• Supporting organizational projects and initiatives.
• Coordinating information requests across SLT.

Skills

Diary management

Microsoft Office

Communication

Discretion

Digital literacy

Tools

Outlook

Word

PowerPoint

Teams

Excel

Job description

Executive Assistant to the Chief Executive

Arowhenua Whānau Services

Permanent | 0.8 FTE (32 hours per week)

Supporting leadership that improves outcomes for whānau

Arowhenua Whānau Services is seeking an experienced, highly organized and proactive Executive Assistant to provide dedicated executive support to the Chief Executive.

This is a pivotal role for someone who thrives in a fast-paced environment, enjoys bringing order to complexity, and takes pride in ensuring priorities, people and information are where they need to be at the right time.

Working closely with the Chief Executive, you will become a trusted partner who helps maximise leadership effectiveness, supports organizational priorities, and contributes to the success of a growing and ambitious organization.

About the Role

The Executive Assistant provides high-quality executive support to the Chief Executive and works collaboratively with the Senior Leadership Team to support organizational priorities, effective communication and coordinated delivery.

Key responsibilities include:

• Complex diary and calendar management.
• Managing competing priorities, appointments and commitments.
• Executive correspondence and communications.
• Preparation of reports, presentations, briefing papers and executive documentation.
• Drafting, formatting and quality assurance of organizational documents.
• Coordination of leadership meetings, workshops and events.
• Monitoring actions, priorities and follow-up activities.
• Maintaining confidential records, files and information.
• Supporting key organizational projects and initiatives.
• Working closely with the Senior Leadership Team to ensure information, requests and priorities are effectively coordinated.
• Supporting internal and external stakeholder engagement on behalf of the Chief Executive.

What Matters Most

We are seeking someone who can build a trusted working relationship with the Chief Executive and become a reliable and valued partner in supporting organizational leadership.

The successful person will be:

Highly professional and trustworthy.

Exceptionally organized.

Calm under pressure.

Proactive and solutions-focused.

Able to anticipate needs and take initiative.

Able to exercise sound judgement and discretion.

Confident working with senior leaders and external stakeholders.

Committed to professionalism, manaakitanga and respectful relationships.

Most importantly, we're looking for someone who enjoys helping others succeed and takes pride in creating the conditions that enable great work to happen.

Who We're Looking For

You will ideally bring:

• Proven experience as an Executive Assistant supporting a Chief Executive, General Manager, Director or Senior Leadership Team.
• Previous Executive Assistant experience supporting senior executives is strongly preferred.
• Advanced diary and calendar management experience.
• Experience coordinating complex schedules, meetings and competing priorities.
• Experience preparing executive-level reports, board papers, correspondence, presentations and organizational documentation.
• Excellent written communication skills and exceptional attention to detail.
• Strong planning, organization and coordination capability.
• Ability to manage sensitive and confidential information with professionalism and discretion.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Teams and Excel.
• Strong digital literacy and confidence using a range of business systems, databases and applications.
• Ability to work independently while maintaining strong working relationships across the organization.

Highly Regarded

• Experience supporting a Chief Executive.
• Experience working within health, social services, community services or kaupapa Māori organizations.
• Experience coordinating complex organizational documentation.

Why Join Arowhenua Whānau Services?

At Arowhenua Whānau Services, our mahi is grounded in kaupapa Māori and guided by manaakitanga, whanaungatanga and collective wellbeing.

This is an opportunity to work closely with the Chief Executive and leadership team, contribute to meaningful mahi that improves outcomes for whānau, and play an important role in supporting the continued growth and success of the organization.

Interested?

For a confidential discussion about the role or to request a copy of the Position Description, please contact:

A cover letter outlining your experience and why this role interests you.

Applications will be screened as they are received. We encourage interested applicants to apply early, as interviews may commence before the advertised closing date. Full vetting conducted Police, Oranga Tamariki and Ministry of Justice checks.

Together we can support great leadership to achieve better outcomes for whānau.