Executive Administrator

Te Tohu o Te Ora; Whakatāne; Sur place; NZD 45 000 - 60 000; Temps partiel

Avantages offerts par ce poste

Staff benefits (eligibility)

Résumé du poste

Te Tohu o Te Ora is seeking an Executive Administrator to join the Te Kupenga Aroha team in Whakatāne. This part-time role (35–40 hours per week) supports the Executive Manager and broader team to ensure efficient operations, confidentiality, and effective service delivery for whānau.

The successful candidate will manage calendars, meetings, travel, meetings notes and correspondence, while coordinating with contractors and suppliers.

Qualifications

• Excellent communication and relationship-building skills.
• Strong planning, organisation and problem-solving abilities.
• Ability to handle information confidentially and work with discretion.

Responsabilités

• Support Executive Manager and team with smooth operations.
• Manage calendars, meetings, travel, bookings and minutes; maintain digital systems.
• Prepare documents and reports to a high standard; assist with procurement and IT requests.
• Coordinate with internal teams and external partners; support audits and risk management.

Connaissances

Excellent communication

Interpersonal skills

Planning & organisation

Discretion & confidentiality

Report writing

Formation

Business Administration or equivalent

Description du poste

Over the years, Te Tohu o Te Ora o Ngāti Awa (otherwise known as Ngāti Awa Social & Health Services) has evolved into a leading iwi provider of health, social, early childcare, employment and more recently, Kāinga Māori development services.

With the continued growth of our organisation, we are investing in a new area of practice focused on strengthening family harm responses and improving outcomes for whānau.

We’re looking for a proactive Executive Administrator to join our newly created Te Kupenga Aroha team based in Whakatāne. This is a new role offering flexibility to work part-time from 35 hours up to 40 hours per week. As the Executive Administrator you will support the Executive Manager and wider team to ensure smooth operations, efficient administration, and the effective delivery of services for whānau.

Your responsibilities include:

• Managing calendars, meetings, travel, room bookings, catering, minutes, and maintaining organised digital systems.
• Maintaining confidentiality and preparing documents and reports to a high standard.
• Supporting day-to-day operations, including supplies, purchase orders, IT requests, and general office needs.
• Liaising with internal teams and external partners such as contractors, suppliers, and professional services.
• Supporting audits, reviews, health & safety, and incident management processes.
• Contributing to quality, risk management, and organisational compliance.
• Supporting kaupapa Māori practices by helping embed our model of care Te Pou Mataaho across service delivery and team culture.

You’re an experienced, values-driven administrator with strong interpersonal skills. You’re professional with proven experience in handling information with discretion and maintaining confidentiality.

You bring:

• Excellent communication, relationship, and interpersonal skills.
• Strong report writing, planning, facilitation, and problem-solving abilities.
• A basic understanding of Te Reo Māori me ona tikanga and the ability to work in culturally responsive ways.
• Flexibility, professionalism, and a commitment to positive outcomes for whānau.
• A qualification in Business Administration or equivalent skills/experience

Join us in Whakatāne, a small coastal town with all the essentials, surrounded by rivers, beaches, and native landscapes perfect for a balanced life. You’ll be part of a workforce immersed in Te Ao Māori, with pathways to expand your skills and knowledge through our Te Pou Mataaho wānanga and other professional development initiatives. We offer a competitive salary reflective of your experience, along with a range of staff benefits subject to eligibility. Explore the opportunities we have available and grow your career.

To be considered for this role, you must be legally entitled to work in New Zealand. If you are passionate about making a tangible difference in our community and believe this role resonates with you, we would love to hear from you.For more information visit www.tetohuoteora.org.nz.