Executive Assistant

Ministry of Health - Manatū Hauora; Wellington; Presencial; NZD 65.000 - 87.000; Jornada completa

Descripción de la vacante

Ministry of Health - Manatū Hauora in Wellington is seeking an Executive Assistant to support three senior leaders within the Performance & Governance group, providing high-quality administrative support to keep priorities on track.

You will coordinate diaries, meetings, travel and key deliverables, prepare reports and briefing materials, and contribute to continuous improvement of administrative processes across the team.

Formación

• Experience as an Executive Assistant or similar support role in public sector.
• Excellent organisation with ability to manage competing priorities.
• Strong communication and stakeholder relationship skills.
• Proactive, solutions-focused, and maintains confidentiality with sound judgement.

Responsabilidades

• Provide proactive executive support to three senior leaders, managing diaries and day-to-day coordination.
• Coordinate meetings, events, travel, and key deliverables to keep actions on track.
• Prepare reports, presentations and briefing materials with high accuracy.
• Contribute to continuous improvement of administrative processes across leadership teams.

Conocimientos

Executive support

Diary management

Relationship management

Microsoft Office

Confidentiality

Herramientas

Microsoft Office

Descripción del empleo

• Wellington based | Full-time
• Fixed term until 30 June 2027
• Salary range of $65,002 - $86,670 depending on experience

What you’ll do - Ko tōu ake mahi

We’re looking for an Executive Assistant to join our Performance & Governance group, providing high-quality support to three senior leaders. This is a fantastic opportunity to work at the centre of a busy and influential team, helping leaders stay focused on delivering work that supports better health outcomes for New Zealanders.

You’ll be a trusted partner who keeps things running smoothly behind the scenes, balancing competing priorities, building strong relationships, and ensuring key activities, meetings, and commitments stay on track.

• Provide proactive executive support to three senior leaders, managing diaries, communications, priorities, and day-to-day coordination.
• Coordinate meetings, events, travel, and key deliverables, ensuring actions, deadlines, and commitments remain on track.
• Prepare high-quality reports, presentations, correspondence, and briefing materials while building strong relationships across the Ministry and wider health sector.
• Contribute to continuous improvement by enhancing administrative processes, collaborating with leadership support teams, and helping deliver the group’s work programme.

What you’ll bring - Ko ngā pūkenga ōu

• Experience as an Executive Assistant, Personal Assistant, or in a similar support role, ideally with an understanding of the machinery of government and public sector environments.
• Exceptional organisational skills, with the ability to manage competing priorities, think ahead, and deliver high-quality work in a fast-paced environment.
• Strong communication and relationship management skills, with the confidence to build effective relationships and work with stakeholders at all levels.
• A proactive and solutions-focused approach, using initiative, sound judgement, and advanced Microsoft Office skills to support senior leaders while maintaining a high level of professionalism, accuracy, and confidentiality.

About the Ministry

As the Government’s lead advisor on health, we help shape the future of New Zealand’s health system through policy, regulation and monitoring. Join a team that makes a real difference to the health and wellbeing of New Zealanders while working in a supportive, inclusive environment that values wellbeing, growth and development.

We welcome applicants from all backgrounds and are committed to an accessible and respectful recruitment process.