Executive Assistant to Senior Leaders | Wellington

Oranga Tamariki; Wellington; Hybrid; NZD 68,000 - 76,000; Full time

Job summary

Oranga Tamariki—Ministry for Children is seeking an Executive Assistant based in Wellington to provide high-quality support to multiple Tier 3 managers within the People, Culture & Enabling Services unit. You will coordinate calendars, meetings, travel, and papers, ensuring leaders stay focused on organisational priorities in a dynamic environment.

The role requires proven EA/PA experience, coordination across teams, and excellent communication and confidentiality.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administration role
• Experience supporting multiple leaders in a complex organisation
• Exceptional organisational skills and the ability to manage competing priorities
• Strong written and verbal communication skills
• Excellent judgement, discretion, and attention to detail

Responsibilities

• Managing calendars, meetings, and competing priorities for multiple leaders
• Coordinating leadership team meetings, agendas, papers, and action tracking
• Arranging travel, accommodation, and event logistics
• Preparing correspondence, presentations, reports, and meeting materials
• Supporting business planning, team coordination, and workflow management
• Providing financial and administrative support, including processing invoices and purchase orders
• Maintaining effective systems and processes that support efficient ways of working
• Building strong relationships with stakeholders across the organisation
• Handling sensitive information with discretion and professionalism

Skills

Executive support

Multi-leader support

Organisational skills

Written & verbal communication

Discretion & confidentiality

Tools

Microsoft Office

Job description

Oranga Tamariki—Ministry for Children is seeking an Executive Assistant based in Wellington to provide high-quality support to multiple Tier 3 managers within the People, Culture & Enabling Services unit. You will coordinate calendars, meetings, travel, and papers, ensuring leaders stay focused on organisational priorities in a dynamic environment.

The role requires proven EA/PA experience, coordination across teams, and excellent communication and confidentiality.