Senior Executive Assistant to Health Leadership

Ministry of Health New Zealand; Wellington; On-site; NZD 61,000 - 83,000; Full time

Benefits offered by this job

4.4 weeks annual leave

Wellness allowance after 12 months

Job summary

The Ministry of Health New Zealand is seeking an Executive Assistant to support the Group Manager Clinical and Science Advisory. You will manage priorities, inboxes, and diaries in a fast-paced, high-visibility environment.

You will coordinate meetings, prepare papers, build relationships, and help improve administrative processes to enable leaders and teams to perform at their best. The role is Wellington-based, permanent, and full-time, with 4.4 weeks of annual leave and a wellness allowance

Qualifications

• Experience supporting senior leaders; diary and email management.
• Prepare agendas, papers and reports with accurate records.
• Build relationships across the Ministry and with external stakeholders.
• Identify and implement practical improvements to administrative processes.

Responsibilities

• Provide proactive diary, email and administrative support to senior leaders, coordinating meetings and follow-up actions.
• Prepare agendas, papers, reports, presentations and correspondence, while maintaining accurate and accessible records.
• Build strong working relationships across the Ministry and with external stakeholders.
• Identify and implement practical improvements to administrative processes and ways of working.

Skills

Organisational skills

Initiative

Multitasking

Communication

Discretion

Learning mindset

PA/EA experience

Tools

Microsoft Office

Job description

The Ministry of Health New Zealand is seeking an Executive Assistant to support the Group Manager Clinical and Science Advisory. You will manage priorities, inboxes, and diaries in a fast-paced, high-visibility environment.

You will coordinate meetings, prepare papers, build relationships, and help improve administrative processes to enable leaders and teams to perform at their best. The role is Wellington-based, permanent, and full-time, with 4.4 weeks of annual leave and a wellness allowance