Executive Assistant

Ministry of Health; Wellington; On-site; NZD 65,000 - 87,000; Full time

Job summary

The Ministry of Health in Wellington is seeking an Executive Assistant to join our Performance & Governance group, providing high-quality support to three senior leaders and helping keep priorities aligned to improve health outcomes.

You will manage diaries, coordinate meetings and travel, prepare reports and briefing materials, and contribute to process improvement while building strong relationships across the Ministry and health sector.

Qualifications

• Experience as an Executive Assistant or Personal Assistant.
• Understanding of the machinery of government and public sector environments.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong communication and relationship management with stakeholders at all levels.

Responsibilities

• Provide proactive executive support to three senior leaders.
• Coordinate meetings, travel, and deliverables.
• Prepare reports, presentations, and briefing materials.
• Support continuous improvement of administrative processes.

Skills

Diary management

Stakeholder management

Interpersonal communication

Tools

Microsoft Office

Job description

Wellington based | Full-time Fixed term until 30 June 2027 Salary range of $65,002 - $86,670 depending on experience

What you’ll do - Ko tōu ake mahi

We're looking for an Executive Assistant to join our Performance & Governance group, providing high-quality support to three senior leaders. This is a fantastic opportunity to work at the centre of a busy and influential team, helping leaders stay focused on delivering work that supports better health outcomes for New Zealanders. You'll be a trusted partner who keeps things running smoothly behind the scenes, balancing competing priorities, building strong relationships, and ensuring key activities, meetings, and commitments stay on track.

• Provide proactive executive support to three senior leaders, managing diaries, communications, priorities, and day-to-day coordination.


• Coordinate meetings, events, travel, and key deliverables, ensuring actions, deadlines, and commitments remain on track.


• Prepare high-quality reports, presentations, correspondence, and briefing materials while building strong relationships across the Ministry and wider health sector.


• Contribute to continuous improvement by enhancing administrative processes, collaborating with leadership support teams, and helping deliver the group's work programme.

What you’ll bring - Ko ngā pūkenga ōu

• Experience as an Executive Assistant, Personal Assistant, or in a similar support role, ideally with an understanding of the machinery of government and public sector environments.


• Exceptional organisational skills, with the ability to manage competing priorities, think ahead, and deliver high-quality work in a fast-paced environment.


• Strong communication and relationship management skills, with the confidence to build effective relationships and work with stakeholders at all levels.


• A proactive and solutions-focused approach, using initiative, sound judgement, and advanced Microsoft Office skills to support senior leaders while maintaining a high level of professionalism, accuracy, and confidentiality.

About the Ministry

As the Government's lead advisor on health, we help shape the future of New Zealand's health system through policy, regulation and monitoring. Join a team that makes a real difference to the health and wellbeing of New Zealanders while working in a supportive, inclusive environment that values wellbeing, growth and development.

We welcome applicants from all backgrounds and are committed to an accessible and respectful recruitment process.

The Ministry of Health is steward of the New Zealand health system and the lead advisor to Government on health. Our overarching goal is for all New Zealanders to live longer and in better health to have an improved quality of life. As steward, we set the direction across the health system so we and others can make informed decisions and prioritise resources accordingly.

We advise the Government on health policy, and regulate and monitor the health system, to ensure all New Zealanders have access to health care for better health outcomes. Our role is to create an environment where all New Zealanders are supported to stay well and where all parts of the health system are supported to operate at their best.