Executive Assistant

Ministry of Health New Zealand; Wellington; On-site; NZD 61,000 - 83,000; Full time

Benefits offered by this job

4.4 weeks annual leave

Wellness allowance after 12 months

Job summary

The Ministry of Health New Zealand is seeking an Executive Assistant to support the Group Manager Clinical and Science Advisory. You will manage priorities, inboxes, and diaries in a fast-paced, high-visibility environment.

You will coordinate meetings, prepare papers, build relationships, and help improve administrative processes to enable leaders and teams to perform at their best. The role is Wellington-based, permanent, and full-time, with 4.4 weeks of annual leave and a wellness allowance

Qualifications

• Experience supporting senior leaders; diary and email management.
• Prepare agendas, papers and reports with accurate records.
• Build relationships across the Ministry and with external stakeholders.
• Identify and implement practical improvements to administrative processes.

Responsibilities

• Provide proactive diary, email and administrative support to senior leaders, coordinating meetings and follow-up actions.
• Prepare agendas, papers, reports, presentations and correspondence, while maintaining accurate and accessible records.
• Build strong working relationships across the Ministry and with external stakeholders.
• Identify and implement practical improvements to administrative processes and ways of working.

Skills

Organisational skills

Initiative

Multitasking

Communication

Discretion

Learning mindset

PA/EA experience

Tools

Microsoft Office

Job description

• Wellington based | Permanent | Full-time
• 4.4 weeks annual leave | Wellness allowance after 12 months
• Midpoint of $72,225 dependent on experience

• Wellington based | Permanent | Full-time
• 4.4 weeks annual leave | Wellness allowance after 12 months
• Midpoint of $72,225 dependent on experience

What you’ll do - Ko tōu ake mahi

As Executive Assistant, you’ll keep the Group Manager Clinical and Science Advisory running smoothly by managing priorities, anticipating needs, and coordinating effectively with teams and stakeholders. This is a fast-paced, highly visible role where your organisation, initiative, and relationship-building skills will make a real difference. You’ll be trusted to manage competing demands, managing inboxes, diaries, improving processes, and help create an environment where leaders and teams can perform at their best.

• Provide proactive diary, email and administrative support to senior leaders, coordinating meetings, communications and follow-up actions.
• Prepare agendas, papers, reports, presentations and correspondence, while maintaining accurate and accessible records
• Build strong working relationships across the Ministry and with external stakeholders, collaborating with other senior leadership support staff.
• Identify and implement practical improvements to administrative processes, systems and ways of working.

What you’ll bring - Ko ngā pūkenga ōu

• Strong organisational skills, initiative and the ability to manage competing priorities and deadlines in a fast-paced environment
• Excellent written, verbal and interpersonal communication skills, with confidence building relationships at all levels.
• Professional judgement and discretion when handling sensitive information, with a strong commitment to confidentiality and accuracy.
• Advanced Microsoft Office skills and a willingness to learn, adapt and contribute ideas.
• Previous Personal Assistant or Executive Assistant experience would be valuable but is not essential.

About The Ministry

As the Government's lead advisor on health, we help shape the future of New Zealand's health system through policy, regulation and monitoring. Join a team that makes a real difference to the health and wellbeing of New Zealanders while working in a supportive, inclusive environment that values wellbeing, growth and development.

We welcome applicants from all backgrounds and are committed to an accessible and respectful recruitment process.

Applications close Midnight Thursday 5 November 2026.