Senior Office & Projects Operations Lead

Ogilvy New Zealand; Auckland; On-site; NZD 36,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Supportive working environment

Varied responsibilities

Job summary

Auckland City Farrar Projects Limited is seeking an organised Office Manager in Auckland to oversee day-to-day administration for the firm. The role focuses on maintaining records, handling inquiries and coordinating with contractors and suppliers.

The ideal candidate will demonstrate strong computer skills, the ability to multitask and work independently, and preferably experience in construction or digital marketing support.

Qualifications

• Diploma in Business Administration or higher, or relevant experience.
• Good computer skills (Microsoft Office or similar).
• Ability to manage multiple tasks, maintain accurate records, and work independently.
• Construction industry experience is advantageous.
• Digital marketing or social media experience is advantageous.

Responsibilities

• Manage daily office administration, systems, records and correspondence.
• Coordinate contractors, subcontractors, suppliers and service providers.
• Maintain customer, project, supplier and contractor records.
• Handle customer enquiries, telephone calls, emails and appointments.
• Prepare and maintain invoices, quotations, purchase orders and other documents.
• Assist management with scheduling, reporting and general administration.
• Coordinate office supplies, equipment and external services.
• Liaise with project managers, engineers, architects and consultants to coordinate operations.

Skills

Multitasking

Record keeping

Independent work

Construction industry experience

Digital marketing knowledge

Education

Diploma in Business Administration

Managerial experience

Tools

Microsoft Office

Job description

Auckland City Farrar Projects Limited is seeking an organised Office Manager in Auckland to oversee day-to-day administration for the firm. The role focuses on maintaining records, handling inquiries and coordinating with contractors and suppliers.

The ideal candidate will demonstrate strong computer skills, the ability to multitask and work independently, and preferably experience in construction or digital marketing support.