Strategic Office & Operations Manager

JobSpace; Howick; On-site; NZD 44,000 - 50,000; Full time

Job summary

Ocean Concrete in Auckland is seeking an Office Manager to organise and oversee office functions, administrative systems and office resources.

Successful applicants will have a relevant degree (or higher) in management, business/public administration or law, or at least three years of experience in office management or administration, plus strong business writing and stakeholder communication skills.

Qualifications

• Must have a degree (or higher) in management, business/public administration or law.
• At least three years of relevant experience in office management or administration.
• Strong business writing, reporting and stakeholder communication skills.

Responsibilities

• Plan, review and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other office resources to support sales, dispatch, operations and accounts.
• Assign and monitor administrative work, supervise and coordinate onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices, expense records and documents required by the accountant.
• Liaise with customers, suppliers, service providers, advisers and public authorities to coordinate office business and resolve administrative issues.
• Maintain office equipment, supplies and service contracts, and arrange repairs or replacement when required.
• Prepare business correspondence, meeting notes, internal notices and procedural documents.
• Maintain health and safety, privacy, personnel and compliance records; prepare management reports; and improve systems to meet legal and company requirements.

Skills

Stakeholder communication

Business writing

Attention to detail

Discretion

Strong work ethic

Education

Degree in management, business or law

Job description

Ocean Concrete in Auckland is seeking an Office Manager to organise and oversee office functions, administrative systems and office resources.

Successful applicants will have a relevant degree (or higher) in management, business/public administration or law, or at least three years of experience in office management or administration, plus strong business writing and stakeholder communication skills.