Office & Operations Manager

JobSpace; Auckland; On-site; NZD 41,000 - 62,000; Full time

Job summary

Flow Solution Services Limited in Auckland seeks an experienced Office & Operations Manager to lead central administration, HR and daily operations. This full-time, permanent role offers 30–40 hours per week at 30.00–45.00 NZD per hour, depending on experience.

The senior administrative lead works directly beneath the Company Director. Key responsibilities include supervising staff, HR processing, project administration, financial record-keeping, and external liaison with councils and advisors.

Qualifications

• Requires NZQA Level 4 qualification or 2+ years in office management or HR/operations.
• Demonstrated leadership, organization, and decision-making abilities.
• Experience with financial software, office systems and compliance workflows.

Responsibilities

• Supervise and train office staff and incoming administrative personnel.
• Oversee HR activities including recruitment support, onboarding and payroll.
• Manage subcontractor docs, council bookings and compliance tracking.
• Oversee accounts receivable/payable, invoicing cycles and budgeting.
• Represent the company with external stakeholders and advisors.

Skills

Leadership

Organizational skills

Operations coordination

Education

NZQF Level 4 Qualification

Tools

Payroll software

Job description

Flow Solution Services Limited is looking for an experienced Office & Operations Manager to take charge of our central commercial office administration, HR, and daily operations in Auckland. This is a full-time, permanent role, offering 30–40 hours per week at $30.00–$45.00 per hour, depending on experience. This is a senior administrative lead role exercising delegated operational authority directly beneath the Company Director.

Key Responsibilities:

• Supervise, train, and allocate tasks to office personnel and incoming administrative staff.
• Manage HR activities, including recruitment support, staff onboarding, performance monitoring, and payroll processing.
• Oversee commercial project administration, subcontractor documentation, council inspection bookings, and compliance tracking.
• Manage accounts receivable/payable, invoicing cycles, budget monitoring, and financial record-keeping.
• Represent the company with external stakeholders, suppliers, local councils, and legal/accounting advisors.

Requirements:

• Relevant NZQF Level 4 Qualification or higher OR at least 2 years of relevant work experience in office management, HR administration, or operations coordination.
• Strong leadership, organizational, and operational decision-making skills.Proficiency in financial software, office systems, and regulatory compliance workflows.